Section 101221
CHILD'S RECORDS
(a) A separate, complete and current record for each child shall be maintained
in the child care center.
(b) Each record shall contain information including, but not limited to, the
following:
- (1) Name of child.
- (2) Birthdate.
- (3) Sex.
- (4) Date of Admission.
- (5) Names, address and telephone number of the child's authorized representative
and of relatives or others who can assume responsibility for the child if
the authorized representative cannot be reached when necessary.
- (6) A signed copy of the admission agreement specified in Section 101219.
- (7) Name, address and telephone number of the child's physician and dentist
and any other medical/dental or mental health providers.
- (8) Medical assessment, including ambulatory --status as specified in Section
101220, and the following health information:
- (A) Dietary restrictions and allergies.
- (B) Instructions for action to be taken in case the child's authorized
emergency representative, or the physician designated by the authorized
representative, cannot be reached in an emergency.
- (C) A signed consent form for emergency medical treatment unless the
child's authorized representative has signed the statement specified in
Section 101220(f).
- (9) Record of any illness or injury requiring treatment by a physician,
or dentist and for which the center provided assistance to the child in meeting
his/her necessary medical or dental needs.
- (10) Record of current medications, including the name of the prescribing
physician, and instructions, if any, regarding control and custody of medications.
- (11) Signed and dated authorization from the child's authorized representative
for each activity away from the center.
- (12) Date of termination of services.
(c) All information and records obtained from or regarding children shall be confidential.
- (1) The licensee' shall be responsible for safeguarding the confidentiality
of record contents.
- (2) Except as specified in (d) below, or as otherwise authorized by law,
the licensee and all employees shall not reveal or make available confidential
information.
(d) All children's records shall be subject to reproduction by the Department
upon demand during normal business hours.
- (1) A child's records shall also be open to inspection by the child's authorized
representative.
(e) The information specified in (b)(1) through (b)(12) above shall be updated
as necessary to ensure the accuracy of the child's record.
(f) Originals or photocopies of all children's records shall be kept for at
least three years following termination of service to the child.
(g) The licensee shall provide the name, address and telephone number of the
child's authorized representative to a peace officer as specified in Health
and Safety Code Section 1596.876.
HANDBOOK BEGINS HERE
Health and Safety Code Section 1596.876 provides:
In any case in which a child day care facility releases a minor to a peace
officer pursuant to Section 305 of the Welfare and Institutions Code, the official
in charge of that facility shall provide the peace officer with the address
and telephone number of the minor's parent or guardian in order to enable the
peace officer to make the notification required by Section 308 of the Welfare
and Institutions Code.
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