Licensing Standards for DayCare Centers

Record Keeping

(a) The operator of the child day care center or group day care home is responsible for maintaining on the licensed premises a current record for each child enrolled. The record shall be available upon request to the Department, the child's parents and the local health director. It shall include but not necessarily be limited to:

(1) enrollment information and permission forms signed and dated by a parent that shall include but not necessarily be limited to:

(A) the child's name, address, date of birth, and date enrolled;

(B) the residence, business address(es) and telephone number(s) of the parent(s);

(C) the name and telephone number of the child's physician or other primary health care provider;

(D) specific written permission forms signed by the parent(s) authorizing:

(i) the operator to use previously selected emergency policies as described in section 19a-79-3a(d)(4) of the regulations of Connecticut State Agencies which shall accompany the child on trips away from the premises;

(ii) the name and telephone number of one responsible person other than the parents who can remove the child from the child day care center or group day care home;

(iii) any activity away from the premises;

(iv) transportation services;

(2) A health record that shall include but not necessarily be limited to:

(A) date of birth

(B) except as provided in subsection (b) of this section, a physical examination form signed by a physician, physician assistant or advanced practice registered nurse completed within one (1) year prior to enrollment, which form shall provide a statement about the child's general health and the presence of any known medical or emotional illness or disorder that would currently pose a risk to other children or which would currently affect the child's functional ability to participate safely in a day care setting;

(C) an immunization record that includes the month, day, and year of each immunization required for admission as specified in subdivision (1) of subsection (d) of section 19a-79-6a of the regulations of Connecticut State Agencies and such documentation as is required to confirm age appropriate immunization, immunization in progress or exemption to immunization as defined in subdivision (3) of subsection (d) of section 19a-79-6a of the regulations of Connecticut State Agencies. The immunization record and said documentation of immunizations shall be submitted to the department upon request.

(D) except as provided in subsection (b) of this section, a physical examination form completed and signed by a physician, physician assistant or advanced practice registered nurse yearly from the date of the initial physical examination, which form shall provide a statement about the child's general health and the presence of any known medical or emotional illness or disorder that would currently pose a risk to other children in care or which would currently affect the child's functional ability to participate safely in a day care setting;

(E) copies of the health records acceptable to the local education authority and the local director of health, where children of school age are enrolled;

(F) information regarding special health problems such as, allergies, special dietary needs, dental problems, hearing or visual impairments, chronic illness, developmental variations, or history of contagious disease.

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