Cash Payments & Receipts??

[Crazy8]

Does everyone who gets cash payments give receipts on the spot? What type of receipts do you use?

In 10 years of daycare most everyone has paid me by check and they have all been wonderful, I think I had ONE check bounce on me, and it was a great client, just had a little account balance mishap - paid the fees and I continued to accept checks from them for about 2-3 more years. So, accepting checks is not an issue. I've had people give me occassional payments in cash. I didn't give a receipt on the spot, just plugged it into my annual statement for them (I keep a running total for each family in excel, they know they can request a YTD any time and I give them one for tax purposes at the end of the year).

But I have one newer client who seems to be paying me in cash every week - which is fine - but they don't always have exact change and I am not comfortable keeping my invoice/statement the same way I do when people have a cancelled check as their receipt. So I'd like to start giving them a receipt any time they give me a payment. I know they sell receipt books in Staples, etc. but just wondering if anyone uses anything else - maybe something a little cuter, LOL!

I also got the Square device for my phone to start accepting credit cards but I would have to pass the fees on to my families (it would total over $20/wk if I didn't) so I think most will just write the check.

[Zoe]

I give receipts to all of the families, but not on the spot. I fill them all out during nap time and give them out along with the daily note at the end of the day. I found a cute receipt online and use it. I'll try to attach it.

[PitterPatter]

I am always paid in cash now and I give receipts whne they pay every 2 weeks. I just use the little receipt books at staples or even walmart that way I have duplicates all in 1 book for each client. I can go back and check who paid what when. I can also check the fees as those are marked on there as well.

I had a problem with a client trying to claim she paid more than she actually did. H&R Block called me to get my SS# and I asked what she was claiming. Hundreds more than she actually did. I told them I had the receipt books here on had with numbers on them and we could sit and match up receipts if need be. She said she didn't even have receipts she was just going on what she said she paid. So obviously the clients can just pick a number from the sky without proving it. I still like my carbon duplicate receipts. They can't alter them when I have a carbon copy.

[Meyou]

I take all cash payments. I have a payment log in each file where I note the date, amount, notes if there are extra charges and places for both of our initials. I give receipts annually.

[Crazy8]

Originally Posted by Meyou

I take all cash payments. I have a payment log in each file where I note the date, amount, notes if there are extra charges and places for both of our initials. I give receipts annually.

I guess I'm thinking of something more along these lines. I don't need to give receipts to every client - their returned check is their receipt and they get a statement at the end of the year that lists all payments, check numbers, etc. I just want something for this cash client - I want something they can sign saying they gave me the cash. Even if I have a receipt that I fill out, if only I signed it how is that proof, you know???

I also want it where the rest of them don't see each others payments so I don't want to use one receipt book if they can see the previous entries.

[Crazy8]

any other ideas/suggestions???