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Section 407.250
Enrollment and Discharge Procedures

a) The day care center shall enroll only those children eligible under the center's written enrollment policies. The center shall not use eligibility criteria which screen out children with disabilities, and shall make reasonable modifications in policies, practices and procedures to accommodate children with disabilities.

b) Prior to enrollment, the parents or guardian shall be provided information about the program and given an opportunity to observe during the hours of operation.

c) The day care center shall provide publicly available written statements which include the following and which are given to parents at the time their child is enrolled in the facility:

  1. Names, business address and telephone number of those persons legally responsible for the program and of those persons having immediate responsibility for the daily conduct of the program;

  2. Statement of services, purposes and goals;

  3. Description of the daily program;

  4. Fees and plan for payment;

  5. Policies regarding delinquent fees;

  6. Types of insurance coverage for children;

  7. Admission, enrollment, and discharge policies and procedures:

    a) Hours of operation;

    b) Information regarding part-time enrollment, if applicable;

    c) Holiday and vacation schedules;

  8. Arrangements for arrival and departure of children (time, location, transportation);

  9. Provision for emergency medical care, treatment of illness and accidents, which includes:

    a) A plan to obtain prompt services of physician and hospitalization, if needed or a plan from the parent to access the services of a certified practitioner for a child exempt from medical care on religious grounds; and

    b) A plan for immediately notifying the parent or guardian of any illness, accident or injury to the child;

  10. Formal religious observance or instruction, if any;

  11. Visits, trips, or excursions off the premises and the transportation used for these visits, trips, or excursions;

  12. Procedures concerning personal belongings brought to the center;

  13. Policy regarding release of personal information on the child or family;

  14. Guidance and discipline policy; and

  15. Planned means of communication between the center and the parent(s).

d) The facility shall distribute a summary of the licensing standards, provided by the Department, to the parents or guardian of each child at the time that the child is accepted for care in the facility. In addition, consumer information materials provided by the Department including, but not limited to, information on reporting and prevention of child abuse and neglect and preventing and reporting communicable disease shall be distributed to the parents or guardian or each child cared for when designated for such distribution by the Department.

e) The day care center may ask parents to share professional evaluations during the enrollment process when necessary to determine how best to meet the needs of the child.

f) Parents shall be informed of and agree to any variations in regular procedures undertaken to meet the specific needs of their child.

g) The day care center shall give parents adequate information about the program so parents can make an informed decision regarding the enrollment of their child. At the time of enrollment, the parents shall receive a copy of all written policy statements required by Section 407.250(c).

h) Staff shall be informed of the child's enrollment before a child's first day of attendance and given the information necessary to make the child's initial adjustment as comfortable as possible.

i) The day care center shall maintain a record on all children enrolled in the center to help staff plan effectively to meet each child's individual needs.

  1. A written enrollment application shall be on file for each child with the signatures of the enrolling parents. The application shall contain the following information:

    a) Child's full name, date of birth and gender.

    b) Date of enrollment and discharge.

    c) Scheduled days and hours of care.

    d) Name, home address and telephone number of parents.

    e) Work hours of parents and name, address and telephone number of place of employment.

    f) Name, address and telephone number of the child's physician or certified Christian Science practitioner, if applicable.

    g) Name, address and telephone number of all persons authorized to pick up the child which includes both:

    i) A primary list of persons authorized to pick up the child regularly; and

    ii) A contingency list of persons authorized to pick up the child occasionally, including conditions for releasing the child to such persons.

    h) Name, address and telephone number (day and evening) of persons to be contacted in an emergency if the parents cannot be reached.

    i) Information regarding the child's individual development, habits, medical needs and other factors critical to the child's well-being and ability to participate in the program.

  2. Written agreements and consents for the following shall be on file for each child:

    a) Visits, trips or excursions off the premises, including transportation arrangements, when appropriate.

    b) Health care and treatment, including emergency first-aid.

    c) Child's involvement in research, if applicable.

    d) Formal religious instruction or observances, if applicable.

    e) Use of photographs, film or video of children.

    f) School attendance away from the center, if applicable, including the time the child shall be released and the means of transportation the child shall use.

    g) Participation in athletic activities such as swimming or gymnastics, if applicable.

    h) Use of facility transportation, if applicable.

  3. Reports of health examinations, unless waived in accordance with Section 407.310(a)(7).

j) Any child who, after attempts have been made to meet the child's individual needs, demonstrates inability to benefit from the type of care offered by the facility, or whose presence is detrimental to the group, shall be discharged from the facility.

k) In all instances, when a facility decides that it is in the best interest of the child to terminate enrollment, the child's and parents' needs shall be considered by planning with the parents to meet the child's needs when he or she leaves the facility, including referrals to other agencies or facilities.

(Source: Added at 22 Ill. Reg., effective January 1, 1998)


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