Licensing Standards for DayCare Centers

Section 418.3
Procedures for Renewing a License or Registration

(a) Applicants for renewal of a license or registration must submit to the department, at least 60 days in advance of the expiration date of the license or registration, the following:

(1) a completed application for renewal, including required attestations, on forms furnished by the department. Such application and attestations must include agreement by the applicant to operate the child day care center or small day care center in conformity with applicable laws and regulations and a statement that the applicant has complied with the applicable training requirements, as set forth in section 418.16 of this Part or section 417.16 of this Title, as appropriate;

(2) a report of inspection and approval performed within the 12 months preceding the date of the application for renewal from the local fire department;

(3) a report of inspection and approval performed with the 12 months preceding the date of the application for renewal from the local health department or the New York State Department of Health;

(4) where a provider uses a private water supply, a report of the results of a test for bacterial, chemical and physical contamination performed within the 12 months preceding the date of the application for renewal by a public health department or private water company contractor, testing company or other qualified individual showing that the water supply is safe for human consumption;

(5) a report of inspection and approval of the fire detection system(s) performed within the 12 months preceding the date of the application for renewal by an inspector who is certified to conduct such inspections by a State, municipal or insurance authority or by a fire alarm installation or maintenance company;

(6) a report of inspection and approval of steam or hot water boilers performed within the 12 months preceding the date of the application for renewal by an inspector who is certified to conduct such inspections by a State, municipal or insurance authority. For all other heating systems, documentation of service by a heating contractor performed within the 12 months preceding the date of the application for renewal is required;

(7) a report of inspection and approval performed within the 12 months preceding the date of the application for renewal by local authorities of any wood or coal burning stove, fireplace or gas space heater in use at the center;

(8) a statement signed by the child day care provider or authorized representative of the provider that the facility is in compliance with all applicable laws and regulations where such provider is a small day care center;

(9) a description of program activities offered to meet the needs of children, as described in section 418.11 of this Part or section 417.11 of this Title, as appropriate;

(10) a description of the procedure used to review and evaluate the background information supplied by applicants for employment and volunteer positions, as required in section 418.14 of this Part; and

(11) when transportation is provided by the center, evidence of approval and inspection of the vehicle and compliance with all regulations of the New York State Department of Transportation.

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