Licensing Standards for DayCare Centers

Section C
Records

C.(1) The following information shall be maintained on file at the day care center and made available to the Department upon request:

C.(1)(a) Information on enrollment including separate groupings of children;

C.(1)(b) Names, positions and hours of duty of staff members;

C.(1)(c) General and health records for enrolled children;

C.(1)(d) Records on staff;

C.(1)(e) At least one copy of Section 20-7-2700 et seq., Code of Laws of South Carolina, a copy of sections of the Children's Code related to child abuse and neglect and a copy of the current regulations for child day care centers which will be provided by the Department;

C.(1)(f) Written policies;

C.(1)(g) Three letters of reference for the center director;

C.(1)(h) Criminal history background records check forms for the operator, director, staff, emergency person(s) and volunteer(s) (for facilities subject to licensure);

C.(1)(i) Record of training for director and staff;

C.(1)(j) Written statements signed by all staff members and parents of enrolled children regarding disciplinary policies of the center.

C.(2)(a) Child's full legal name, nickname, birthdate, date of enrollment, current home address and home telephone number;

C.(2)(b) Full name of both parent(s)/guardian(s), work and home telephone numbers, or telephone number(s) where they can be reached during the time the child is in the center;

C.(2)(c) Name(s), address(es) and telephone number(s) of person(s) who can assume responsibility for the child in an emergency if the parent(s)/guardian(s) cannot be reached;

C.(2)(d) Name, address and telephone number of family physician or health resource;

C.(2)(e) Name(s), address(es) and verification of identification, such as valid driver's license, other picture identification or personal family code word of person(s) authorized to take the child from the day care center;

C.(2)(f) Accurate records of daily attendance for each child;

C.(2)(g) Authorization from parent(s)/guardian(s) for child to obtain emergency medical treatment;

C.(2)(h) Authorization from parent(s)/guardian(s) for child to be transported to and from the center during field trips and other away from the center activities;

C.(2)(i) Authorization from parent(s)/guardian(s) for child to participate in swimming activities.

C.(3)(a) A signed statement of the child's health prior to admission to the day care center (DSS Form 2900);

C.(3)(b) A copy of the immunization record signed by a physician or health official for each preschool child. Immunization records shall be presented prior to enrollment, every six months thereafter for children younger than two years old, and annually for children two years through six years old. The written verification shall indicate that required immunizations are complete as recommended and routinely provided by the South Carolina Department of Health and Environmental Control for all infants and children or that the appropriate official has provided written proof that the child meets either medical or religious exemption requirements;

C.(3)(c) Other health information if deemed necessary by the director of the center and/or by parent(s)/guardian(s).

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