I send mine out automatically by the end of January every year but legally you don't have to give clients anything other than a w-10 with your info on it if they provide you with a blank form. The w-10 you fill out for them doesn't even have to have the amount that was paid to you for child care, just your name and either SSN or EIN#.

Out of courtesy I give everyone one without them asking or providing me with a form and it has their total for the previous year but I use MMK throughout the year to record payments so all I have to do is print out the report and everything is already on it. It's not like I'm doing any extra work for them.

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