Originally Posted by Controlled Chaos:
Oh thank you for the logistics! I was citing and pasting email addresses from a word doc and it was tedious and annoying. This makes sense! I just hate having pages of contacts that have probably moved on.
Thanks everyone for your thoughts. The book keeping and paperwork makes my head spin sometimes 
It does work great and literally takes no time.
I could NOT figure out the paperwork and all the organizational stuff.... I kept thinking, I am working harder tp stay organized for clients that arent clients and arent' paying me either..... Argh!!!
So I "stole" the above method from a commercial (I want to say it was a Constant Contact advertisement)
It simplified the whole contact process for me.
I didn't want to alienate the families looking/waiting for care as they are important to my business so it's worked great for me to do it that way!