I keep everything in a HUGE 3 ring binder.

The first page has all Emergency info (poison control, hospitals, sub numbers, my license inspector's number,...)

For each kid I have:
Immunization Record*
Health Assessment*
Personal information form (phone number, emergency contacts,...)*
Medical release form*
Transportation form *
Short/Long Term medication form*
Contract
*=Required by State

I also have a divider for:
Copies of yearly state application
Car Safety Check
Discipline plan
Fire/Tornado guidelines
First Aid & CPR certificates (me, Subs)
Copy of Handbook
Health Assessments (me, subs)
KBI Checks (me, subs)
Licenses
Pet Records (cat immunization-required by state)
Regulations
Safe Sleep Plan
Sample Schedules
Supervision Plan
Survey Findings (whatever my inspector leaves after inspection)
Trainings (me, subs)

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