Originally Posted by MarinaVanessa:
An oversight but still an easy fix. Give all of your DCP's a 30 days notice of policy changes and change any policies that you think you goofed on. Hand the policy revisions to ALL family's even though you really only have one family in mind. Even if this family leaves or you term them at least your policies will be better off for new clients and for the rest of your current clients. Remember, you don't have to give your clients new contracts or handbooks each time you change a policy, you just have to give them notice. Hand them all a notice of your policy changes and additions and then have each one sign an extra copy to show that they received it and keep it in their file.
"RE: POLICY REVISIONS
Dear Parents/Guardians:
This notice is to serve as a 30 day notification of new policies and policy revisions being made in the contract/handbook. Keep this notice for reference as new contracts and policy handbooks will not be handed out until next year [or whenever you decide to update the contract and handbook and hand new ones out]. The following policy additions and revisions will come into effect as of [DATE], 30 days from this notice.
The following policies are being revised:
• Policy revisions will now require only a two week notice instead of a 30 days notice.
The following policies are being added:
• Medication Policy: Children on any type of fever or pain medication (Tylenol, Ibuprofen etc) is clearly too sick to attend daycare and will not be admitted until they are medication free for 24 hours. Fever/pain reliever does not cure illness, simply masks the symptoms of an illness. Violation of this policy is grounds for immediate termination without notice.
• Termination Policy: The provider reserves the right to terminate this contract at will without notice. Examples may include, but are not limited to, the following reasons:- A breach of contract by the client by failing to comply with any of the policies set forth in this contract and in the policy handbook.
- Contesting and/or attempting to negotiate the fees, contract and/or policies.
- Failure to complete and return ant required forms by their required due date.
- Disruptive, disrespectful or hurtful behavior by a child or client that poses an immediate threat or persists.
- Intentionally or frequently bringing a sick child to daycare.
- Bringing a child to daycare after administering fever or pain medication.
- Non-payment of tuition and/or fees or persistently late and/or reoccurring penalty fees.
- Deliberate disrespect or damage to the childcare provider, other daycare families, furnishings or other belongings by a child, client or other persons responsible for the child.
- The child is not adjusting properly to the environment and the provider believes that it is harmful for the child to continue to attend.
- The child stated in this contract shows behavior that may pose a risk to the safety of the other children, the provider, the provider’s family, or the child itself.
- Any behavior by the client that may pose a risk to the safety of the other children, the provider, the provider’s family, or to the client themselves.
- If a child is absent for (5) days in a row without any communication.
- Scheduling conflicts.
- The inability to meet a child’s needs without additional staff, equipment and/or remodeling of the daycare property.
Under other circumstances the provider will give a minimum of two (2) weeks’ notice in writing should the provider wish to terminate the contract.
I would also like to take this time to remind all of my families of the following policies that are already in place. It is a requirement to adhere to the policies at all times:
• [List every policy that the problem family has broken]
Thank you
Daycare Provider
I like this A LOT. Thank you! I used to hold annual contract renewal meetings that were mandatory for parents to attend but it was always a problem trying to find a date that worked for everyone. I think this makes more sense. Thank you!