In my state we have a general transportation form that allows us to take the children off premises for routine trips that are listed (parks, library, bringing kids to school, etc). Anything that is not routine, has to have a field trip permission slip as you described the dcm wanting, with specific times and location. I have to carry this form with me. If it is a last minute trip I have the parents sign that morning or if it's very last minute I text and specifically ask for permission. I've only done that twice. I like everything documented just in case, and most parents like to know where their kids are. Even my laid back parents like a text just so they know where we are.

We are starting a monthly open gym at a gymnastics center. I will have the parents sign one form giving permission for this in a recurring monthly basis and they will know which days.

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