Default Style Register
Daycare.com Forum
Daycare Center and Family Home Forum>Term Letter Help
cheerfuldom 11:34 AM 11-12-2012
so I am finally going to bite the bullet and term my problem part time family. there were multiple issues but the main ones being that mom complains about everything, the little girls personality does not click with mine at all, mom is a very poor communicator as far as scheduling days and dropoff times.

BUT I do have a different reason for ultimately terming. One of my other part timers has agreed to go to full time after my maternity leave and I no longer have the space to keep this other part timers. I am regulated to 4 kids at a time only and keeping everyone puts me over ratio. I actually have one other part time family which I have decided to keep because even though I make a bit less money on them, they are WAY less drama and that part timer gets along fairly well with me and my kids. Its just a better fit personality wise. So my problem family will be term due to ratio issues and seniority issues (whoever is here longest, gets to stay if I have to downsize....thats not in my contract, just how I have decided to do things)

I would love some help with a term letter and brief explanation. I normally dont explain too much but this mom is drama and I am hoping that when she sees it is an uncontrollable circumstance that is not negotiable, that she will just move on, even if she is upset. There will be no notice given because for the next few weeks, she was with my back provider anyway (for maternity leave thru the end of Nov) and will have that care lined up in order to look for new permanent daycare. On a side note, drama mom has been incredibly rude to the backup provider as well. She does pay her bill but she is always complaining about something.

I have no desire to be completely honest with all the reasons for terming. I know now that this is just how mom is and me pointing out particulars will just be bad for me, you know? I am bracing for a call to CPS or something else if she gets upset with this enough to try something. Seriously, the crazy has slowly been let out over the past few months and I am nervous now because she is unpredictable. She will ignore communication at random and then the next few days, fire off a dozen emails and texts about something really random.
Reply
Blackcat31 11:53 AM 11-12-2012
Dear DCF

Recently, I have had the opportunity to fill all my available spaces with full time children. This change means I will no longer be offering part time care as of November xx, 2012.

I have attached the number to the local Child Care Resource and Referal to aide you in your search for new child care arrangements.

Please know this was a difficult decision but is ultimately best for my business as I am sure you can understand.

Thank you

Provider

Reply
cheerfuldom 12:14 PM 11-12-2012
Originally Posted by Blackcat31:
Dear DCF

Recently, I have had the opportunity to fill all my available spaces with full time children. This change means I will no longer be offering part time care as of November xx, 2012.

I have attached the number to the local Child Care Resource and Referal to aide you in your search for new child care arrangements.

Please know this was a difficult decision but is ultimately best for my business as I am sure you can understand.

Thank you

Provider
thanks for the idea...it gets tricky because I am still doing part time care but only have one spot available for that and have given it to someone else. i should have explained that BOTH the part timers are with my backup provider...one will be returning to me, one will not.....and the moms know each vaguely and I cant say for sure that drama mom wouldnt approach other mom to talk about this.
Reply
e.j. 12:26 PM 11-12-2012
I like BlackCat's letter. Maybe you could use it but change the wording from "I will not longer be offering part time care...." to something like "This change means I will have a limited number of part time spots available. As of November xx, 2012, I will no longer be able to care for ***...."
Reply
MarinaVanessa 01:17 PM 11-12-2012
Going off of BlackCat's letter ... how about:


Dear DCF

In preperation to the birth of my baby and due to schedule changes needed I will no longer be available to offer childcare services to Little Tommy and his brother Tiny Tim.

Another family has requested to go from part-time to full-time and families enrolled in my daycare longer have seniority over newer families. This along with the addition of my own child will mean that I will be over my ratio and I must unfortunately terminate our contract agreement. As of [DATE] I will no longer be offering Little Tommy and Tiny Tim childcare services.

I have attached the number to the local Child Care Resource and Referal to aide you in your search for new child care arrangements.

Please know this was a difficult decision but is ultimately best for my business as I am sure you can understand.

Thank you

Provider
Reply
cheerfuldom 02:23 PM 11-12-2012
Originally Posted by MarinaVanessa:
Going off of BlackCat's letter ... how about:


Dear DCF

In preperation to the birth of my baby and due to schedule changes needed I will no longer be available to offer childcare services to Little Tommy and his brother Tiny Tim.

Another family has requested to go from part-time to full-time and families enrolled in my daycare longer have seniority over newer families. This along with the addition of my own child will mean that I will be over my ratio and I must unfortunately terminate our contract agreement. As of [DATE] I will no longer be offering Little Tommy and Tiny Tim childcare services.

I have attached the number to the local Child Care Resource and Referal to aide you in your search for new child care arrangements.

Please know this was a difficult decision but is ultimately best for my business as I am sure you can understand.

Thank you

Provider
thank you! that helps!!
Reply
Meeko 02:34 PM 11-12-2012
Teamwork! LOL!!! Love this forum!
Reply
cheerfuldom 02:58 PM 11-12-2012
so i typed it up, re-read it a million times and then hit send!

praying she doesnt break out the crazy and do something stupid. i did everything i could with the transition....she even has temporary back up care and the other provider said she would take this family so that is the best I can do.
Reply
Sugar Magnolia 03:35 PM 11-12-2012
Oh man.....its hard to hit send isn't it? I hope it goes well. Fingers crossed for you!!! Please update!
Reply
EntropyControlSpecialist 04:09 PM 11-12-2012
Once you get her reaction, the worst part is over with!
Reply
Michael 04:16 PM 11-12-2012
https://www.daycare.com/forum/tags.p...ination+letter
Reply
MarinaVanessa 06:36 PM 11-12-2012
Originally Posted by Meeko:
Teamwork! LOL!!! Love this forum!
That's the beauty of this forum . I LOVE coming here when I need help.

What's gonna work ... teamwork
What's gonna work ... teamwork
Reply
MyAngels 06:49 PM 11-12-2012
Originally Posted by MarinaVanessa:
That's the beauty of this forum . I LOVE coming here when I need help.

What's gonna work ... teamwork
What's gonna work ... teamwork
Well crud - now that's stuck in my head .

Sending good vibes your way Cheer that she handles it without going off the rails .
Reply
cheerfuldom 04:54 PM 11-17-2012
sooo....mom sent back an abrupt reply saying she got the email. thats it. from the sounds of it from the other backup provider, that provider does not want to keep them either. I wish I could be honest about why providers dont want to work with her but I dont think she is receptive to a mature conversation and I dont need the extra drama right now. however, super excited that so far, she is not harassing me about it and I can move on without the extra headache.
Reply
Tags:termination letter
Reply Up