Daycare.com Forum Daycare Forum

Go Back   Daycare.com Forum > Main Category > Daycare Center and Family Home Forum

Daycare Center and Family Home Forum Daycare Center and Family Home owners, Directors, Operators and Assistants should post and ask questions here.

Reply
 
Thread Tools Display Modes
  #1  
Old 02-23-2017, 10:39 AM
InTheNest's Avatar
InTheNest InTheNest is offline
Daycare.com Member
 
Join Date: Oct 2013
Location: Wisconsin
Posts: 7
Post Computer Program To Organize What Kids Are Attending?

I feel like running a daycare is sometimes like playing Tetris! I have some kids that are part time, or have odd hours, and I'm trying to find a calendar or a scheduling app so I can see what kids I have, when. It will also help me to make sure that I keep within my ratio. Summer is coming, and between vacations, teacher's kids, and an influx of school agers, I am looking for an easy way of keeping track. Right now, I use an excel work sheet with all of the kids names in and boxes highlighted, but I'd like something a little more user friendly that is easy to edit. Anyone have an idea for me? Thanks in advance!
Reply With Quote
  #2  
Old 02-23-2017, 11:16 AM
daycarediva's Avatar
daycarediva daycarediva is offline
Daycare.com Member
 
Join Date: Jul 2012
Posts: 11,543
Default

I am old fashioned paper and pencil kind of girl. I use a calendar I printed with numbers on each day 1-8 (registered for that many kids). I write in who is coming on which day, and parents can 'pick up' days I have open by writing their child in, filling out my form and paying for the day in advance. Easy for me.
Reply With Quote
  #3  
Old 02-23-2017, 11:36 AM
Cat Herder's Avatar
Cat Herder Cat Herder is offline
Advanced Daycare.com Member
 
Join Date: Dec 2010
Posts: 13,753
Default

https://www.ataglance.com/ataglance/...C520%29/AYC520

I love this website in a, most likely, unhealthy way.

The above product will help you, specifically. The below product is my family time management lifeline.

https://www.ataglance.com/ataglance/...28PM53%29/PM53
__________________
- Unless otherwise stated, all my posts are personal opinion and worth what you paid for them.
Reply With Quote
  #4  
Old 02-23-2017, 03:50 PM
Ariana's Avatar
Ariana Ariana is offline
Advanced Daycare.com Member
 
Join Date: Jun 2011
Posts: 8,970
Default

I have only part time kids but I need to manage days and ages. I have a MOM calendar for my fridge where I write the first initial of each child who will be coming. Most of the kids are on a set schedule but two change each week (plus some like to pick up days or switch days and
I offer a different day for a holiday usually) I then bought a cool weekly (mon-sun) dry erase calendar with a cork board portion at the dollar store that I hang on my pantry door. I write out the kids names on this and anything else going on that week that I need to keep track of.

I have tried apps but I am just not wired that way. I need to see it in front of my face so that kind of technology just doesn't end up getting used.
Reply With Quote
  #5  
Old 02-23-2017, 04:13 PM
Ariana's Avatar
Ariana Ariana is offline
Advanced Daycare.com Member
 
Join Date: Jun 2011
Posts: 8,970
Default

Do you have an apple OS? I sometimes use my calendar on my phone and ipad to organize things too. I like it because you can set it to alert you if needed. This is how my husband organizes all of his work meetings and home obligations.
Reply With Quote
  #6  
Old 02-23-2017, 07:45 PM
Mike's Avatar
Mike Mike is offline
starting daycare someday
 
Join Date: Jan 2014
Location: Canada
Posts: 2,518
Default

Quote:
Originally Posted by Ariana View Post
I have tried apps but I am just not wired that way. I need to see it in front of my face so that kind of technology just doesn't end up getting used.
I'm very technical and computer savvy, but for scheduling, I still prefer the old fashioned way. It's nice to see the whole thing in front of you. Computer screens just aren't big enough.
__________________
Children are little angels, even when they are little devils.
They are also our future.
Reply With Quote
  #7  
Old 02-24-2017, 10:53 AM
grandmom's Avatar
grandmom grandmom is offline
Daycare.com Member
 
Join Date: Mar 2010
Posts: 765
Default

I use an Excel spreadsheeet.

Column headings are time, in 30 minute increments

1st column down is numbers 1-10 (my license capacity)- repeated 5 times for Monday through Friday so that I never go over capacity.

2nd column is child's name

Then I color in the rest of the columns to indicate age of child

So if a 2 year old attends from 7:30-5 M, W, F, his name is on a line for each of those days, and then filled in with the color for his age bracket across the sheet from 7:30-5.

At a glance I can see if I have an opening, and can count colors to see what age brackets are available.

I update the form every couple of months, or when a child is added or deleted.
Reply With Quote
  #8  
Old 02-24-2017, 11:01 AM
Cat Herder's Avatar
Cat Herder Cat Herder is offline
Advanced Daycare.com Member
 
Join Date: Dec 2010
Posts: 13,753
Default

http://www.bookfresh.com/

Sorry, left out the online one...
__________________
- Unless otherwise stated, all my posts are personal opinion and worth what you paid for them.
Reply With Quote
  #9  
Old 02-24-2017, 01:57 PM
Ariana's Avatar
Ariana Ariana is offline
Advanced Daycare.com Member
 
Join Date: Jun 2011
Posts: 8,970
Default

Quote:
Originally Posted by Mike View Post
I'm very technical and computer savvy, but for scheduling, I still prefer the old fashioned way. It's nice to see the whole thing in front of you. Computer screens just aren't big enough.
This is exactly it! I need it out or I don't think about it. I also have the worlds worst memory
Reply With Quote
  #10  
Old 02-26-2017, 06:16 AM
hgonzalez's Avatar
hgonzalez hgonzalez is offline
Daycare.com Member
 
Join Date: Dec 2012
Location: Minnesota
Posts: 190
Default

I need this too!! I have a parent who keeps changing her needs and it is an 'under 2 yr old' so if he is here it changes my entire capacity and ratios.

I am currently using a chart I created, where I list each child's name and all of the days of the week. I put an 'x' if they are scheduled to be here and then have the totals at the bottom.

I am also hoping to add 2 kids before Fall, so this makes it even more fun to keep track of my openings!

What a pain!
Reply With Quote
  #11  
Old 02-27-2017, 07:03 AM
InTheNest's Avatar
InTheNest InTheNest is offline
Daycare.com Member
 
Join Date: Oct 2013
Location: Wisconsin
Posts: 7
Default

I use an excel sheet right now that's divided up by the 1/4 hr with all the kids names in and their times highlighted for each each day. I guess I'm looking for a scheduler that I can input names, plug in the times, and have it highlight for me, allowing me to select days and make changes that I will print out and hang up so everyone on staff can see who is here and when. It seems so easy...I wish I knew more about computers and how I could make a program!
Reply With Quote
  #12  
Old 02-27-2017, 03:43 PM
MarinaVanessa's Avatar
MarinaVanessa MarinaVanessa is offline
Family Childcare Home
 
Join Date: Jan 2010
Location: Ventura County, CA
Posts: 7,200
Default

Quote:
Originally Posted by Cat Herder View Post
http://www.bookfresh.com/

Sorry, left out the online one...
See ... this right here is what I need too but not for $30/month. Why don't they have something like this for less? I'd love something like this even without the capability to have clients sign themselves up etc.
Reply With Quote
Reply

Tags
app, calendar, organizing, schedules

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Food Program Question Cradle2crayons Daycare Center and Family Home Forum 0 06-19-2013 01:54 PM
Doing Time: What It Really Means To Grow Up In Daycare Bridget Parents and Guardians Forum 59 06-06-2013 08:10 AM
Are Monitors for Napping Required? Unregistered Parents and Guardians Forum 41 07-02-2010 02:04 PM
Should I Expand My Daycare? melskids Daycare Center and Family Home Forum 10 04-30-2010 10:55 AM
Issues With Parents and the Kids pigletsmommy Daycare Center and Family Home Forum 19 04-07-2010 11:08 PM


All times are GMT -7. The time now is 02:41 PM.



Daycare.com         Find A Daycare         List Your Daycare         Toys & Products                 About Us

Daycare.com
Please read our Disclaimer before continuing.

Topics pertain mainly to the following States:

Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming