Daycare.com Forum Daycare Forum

Go Back   Daycare.com Forum > Main Category > Daycare Center and Family Home Forum

Daycare Center and Family Home Forum Daycare Center and Family Home owners, Directors, Operators and Assistants should post and ask questions here.

Reply
 
Thread Tools Display Modes
  #1  
Old 01-31-2012, 01:04 PM
Crazy8's Avatar
Crazy8 Crazy8 is offline
Advanced Daycare.com Member
 
Join Date: Jun 2011
Location: USA
Posts: 2,769
Default Monthly Statements? What Form Do You Use?

anyone have a good form to use for monthly statements? I have a client requesting them now - need it for their flex spending account.

I have a real basic form in excel that I have used for years as a yearly statement - I give it to everyone this time of year for their taxes. But I fill it out ahead of time with the dates for ALL 52 WEEKS of the year so it might be a pain to use this as a monthly statement for her.

anyone have a good form to use? is there anything specific they might need for this flex spending thing??
Reply With Quote
  #2  
Old 01-31-2012, 01:14 PM
MarinaVanessa's Avatar
MarinaVanessa MarinaVanessa is offline
Family Childcare Home
 
Join Date: Jan 2010
Location: Ventura County, CA
Posts: 7,200
Default

When I did a flex payment I divided my weekly rate for the client by 5 days to figure out their "daily" rate. Then I just multiplied that rate by the number of days in that month. My client still paid me weekly but they just turned in the monthly statement. This is the way that they asked for it although I did suggest that they talk to their flex pay representative and tell them that they paid weekly. I'm not sure if they ever did or not but they wanted monthly statements so I did them this way. My client didn't seem to mind that a part of the first week and a part of the last week would get split up so whatev. But they knew that I would not create a statement until the last week of the month was paid.

For example: If they were still clients they would have paid for this week of child care on last Friday and I would have had their prepared monthly statement for January on Monday. I still gave them a weekly receipt of course with the amount that they paid, just in case.
Reply With Quote
  #3  
Old 01-31-2012, 02:55 PM
Crazy8's Avatar
Crazy8 Crazy8 is offline
Advanced Daycare.com Member
 
Join Date: Jun 2011
Location: USA
Posts: 2,769
Default

Quote:
Originally Posted by MarinaVanessa View Post
When I did a flex payment I divided my weekly rate for the client by 5 days to figure out their "daily" rate. Then I just multiplied that rate by the number of days in that month. My client still paid me weekly but they just turned in the monthly statement. This is the way that they asked for it although I did suggest that they talk to their flex pay representative and tell them that they paid weekly. I'm not sure if they ever did or not but they wanted monthly statements so I did them this way. My client didn't seem to mind that a part of the first week and a part of the last week would get split up so whatev. But they knew that I would not create a statement until the last week of the month was paid.

For example: If they were still clients they would have paid for this week of child care on last Friday and I would have had their prepared monthly statement for January on Monday. I still gave them a weekly receipt of course with the amount that they paid, just in case.
Thanks. I'll have to ask her if she needs it any specific way. I can do it daily if necessary but I don't want them to get confused by me giving them a monthly and yearly statement done too differently. She did ask if she could pay monthly (in advance) which is fine for me but I don't charge a monthly rate so she will have to pay either for 4 weeks or sometimes 5 weeks at a time, depending on the month.
Reply With Quote
  #4  
Old 01-31-2012, 02:56 PM
daycare's Avatar
daycare daycare is offline
Advanced Daycare.com Moderator
 
Join Date: Feb 2011
Location: Mars
Posts: 16,021
Default

Quote:
Originally Posted by LittleDiamonds View Post
anyone have a good form to use for monthly statements? I have a client requesting them now - need it for their flex spending account.

I have a real basic form in excel that I have used for years as a yearly statement - I give it to everyone this time of year for their taxes. But I fill it out ahead of time with the dates for ALL 52 WEEKS of the year so it might be a pain to use this as a monthly statement for her.

anyone have a good form to use? is there anything specific they might need for this flex spending thing??
ever try mmk?? I love love love this program I believe that they offer a 45or 30 day free trial
Reply With Quote
  #5  
Old 01-31-2012, 03:05 PM
small_steps's Avatar
small_steps small_steps is offline
Daycare.com Member
 
Join Date: Oct 2011
Location: Texas
Posts: 482
Default

I use Minute Menu Kids as well and print her out a monthly statement. I know that the form is supposed to have your tax id number on it and the amount, probably the dates. However, I had another parent from when I worked in a center and I would give her a regular receipt from a walmart recipt book and write our tax id number on there as well as the other info and that worked for her.
Reply With Quote
  #6  
Old 01-31-2012, 03:16 PM
Crazy8's Avatar
Crazy8 Crazy8 is offline
Advanced Daycare.com Member
 
Join Date: Jun 2011
Location: USA
Posts: 2,769
Default

Quote:
Originally Posted by daycare View Post
ever try mmk?? I love love love this program I believe that they offer a 45or 30 day free trial
no, I never tried it. Will have to see if I can get the trial and take a look at it.
Reply With Quote
  #7  
Old 02-01-2012, 03:47 AM
Rachel's Avatar
Rachel Rachel is offline
Daycare.com Member
 
Join Date: Apr 2010
Location: Jerusalem
Posts: 605
Default

Quote:
Originally Posted by LittleDiamonds View Post
Thanks. I'll have to ask her if she needs it any specific way. I can do it daily if necessary but I don't want them to get confused by me giving them a monthly and yearly statement done too differently. She did ask if she could pay monthly (in advance) which is fine for me but I don't charge a monthly rate so she will have to pay either for 4 weeks or sometimes 5 weeks at a time, depending on the month.

If you charge for every day (ie: they don't get sick days off and you take paid holidays), just take your weekly rate, multiply by 52, and divide by 12 to get a monthly rate.

If you take a set number of days off per year, figure out how many weeks to multiply by based on that.
Reply With Quote
Reply

Tags
minute menu kids, minute menu kids pro, mmk, mmk - email reports, mmk - reports, statements

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Occasional Drop-In Form? DaycareProvider Forms - Uploads 2 05-31-2012 04:37 PM
Form 8829 odskids Daycare and Taxes 8 02-07-2011 10:31 PM
Depr & Form 4562 actaktmdt Daycare and Taxes 1 02-03-2011 10:17 AM
Incident Report Form mainemomma Forms - Uploads 3 12-09-2010 10:46 PM
Do You Have Families that Pay Monthly? SunflowerMama Daycare Center and Family Home Forum 13 03-24-2010 05:25 PM


All times are GMT -7. The time now is 09:11 AM.



Daycare.com         Find A Daycare         List Your Daycare         Toys & Products                 About Us

Daycare.com
Please read our Disclaimer before continuing.

Topics pertain mainly to the following States:

Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming