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Old 08-13-2017, 10:53 AM
gpattillo68 gpattillo68 is offline Member
Join Date: Mar 2011
Location: Seattle
Posts: 5
Smile Flat Rate for Before and After School Care

Hello! I'm new to posting, so I apologize if this is a repeat questions.

I am updating my rates/policies for the upcoming year and would like to know what you do in regards to holding your time slots for children and charging a flat rate?

The issue is, I have repeat families coming back for this year. I allowed for a teacher/parent to get a discount on the days her 2 kids weren't in care during winter break and spring break. She also asked about it for her kids when they had an after school activity and would not be in my care. Well, I should have said no to begin with, but at the time, I needed the income.
I now need to just charge a flat rate and not allow discounts, so I know what I can count on each month.
Do you have a portion of your rate info on this subject that you can share in regards to days off/vacation, etc? I just want to update each family and let them know that I will not be doing this moving forward. I have plenty of other families that I could take in at the flat rate, but I love these families I already have signed up since last year. Any help you can give would be greatly appreciated.
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Old 08-13-2017, 09:45 PM
Michael's Avatar
Michael Michael is online now
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Join Date: Aug 2007
Location: Moorpark CA, Ocean Ridge, FL
Posts: 7,802

Welcome to the forum. Here are some more threads on Holding Spot Fees:
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Old 08-14-2017, 06:34 AM
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Second Home Second Home is offline Member
Join Date: Jan 2014
Posts: 1,569

This is what I

Before/after school care is provided for a weekly rate of $________ and includes care for children from 7am until the school bus arrives at approximately 8am and care after the school bus drops off use for before after care.

Before/After School & Drop in
Care Policiesat approximately 4:15 in the afternoon until 5pm .

Breakfast will be provided in the morning if the child arrives at least 30 minutes before the bus is scheduled to arrive. An afternoon snack is provided after the bus drops off in the afternoon.

If a child arrives after the bus has picked up the provider is not responsible for transporting the child to school. A child who has missed the bus is not able to stay for full day care.

Provider will not pick up a child from school if the child misses the bus transportation home.

You must notify provider if your child will not be attending on a scheduled day of care , especially if your child will not be on the bus for after school drop off .

Provider is not to be listed as emergency contact for the school and will not pick up a sick child from school.

Care is NOT provided on days where there is no school as noted on the Frederick county public school calendar.

Full day care drop in care will be an additional $20.00 per day due at drop off.

Days where there is a late start and children are to have lunch while in care will be considered a full day of care, written notice is required to reserve space and full day payment will be required.

All requests for school aged drop in care must be submitted in writing
( either a hand written note , e-mail or text) with child’s name , date and date(s) of care needed at least a week before date of care requested.

All cancellations for drop in care must be submitted in writing a least a week before the beginning of the week in which care was requested.

In cases where school is closed due to inclement weather or other school related events ( no water, electricity, etc) you must contact provider to see if there will be a space available for your child for full day care.

There may be times where there will not be room for your child on an inclement weather day. Parents/guardians are responsible for having back up care.

Payment is due whether child attends on scheduled day(s) or is absent . The weekly rate is based on holding your child’s spot not on attendance.

Full time care spaces will take priority over before/after school care spaces.

Page 1 of 2

Before/After School & Drop in
Care Agreement

Child’s name ____________________________________________________________

Date of birth_____________________________________________________________

Days of before/after school care M T W R F
( I understand that my child will only have a spot held for before/after school care for the days listed above).

Weekly before/after care rate $_______________________.

I have read and understand the before/after school care policies.

This document is to amend the hours of care in the original child care agreement from regular care to before/after school care.

Provider does not guarantee a space for school aged children on days where there is no school.
Full days of care must be requested in advance in writing.

I understand and agree that all policies (including the illness exclusion policy and original child care agreement) remain in effect.

Before/after school age care begins on September 4 , 2017 for the 2017/2018 school year.

Parent/guardian signature Date

Parent/guardian signature Date

I have received a copy of this before/after school care contract

Page 2 of 2

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Old 08-17-2017, 04:11 PM
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Mom2Two Mom2Two is offline Member
Join Date: Jan 2015
Location: U. S. A.
Posts: 1,851

I am switching to daily rates from hourly right now, but I still only charge for attendance. Since I still have kids at home, having less attendance is a bonus for me when school is out. Even though one of mine is homeschooled, it has still been so wonderful to have an easier summer. True, I didn't meet my financial goal of paying my car off, but we did get vacation paid for.

I'm not sure that my situation matches yours tho. A lot depends on your market. The more that you are in demand, the higher you can set your standards. Maybe just start transitioning to what you want it to be.

I've started my two newer families on my new fee structure, and I've been working the other families out one at a time as the new school year is starting.
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