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daycarediva 10:19 AM 10-19-2018
Let it go or call out daycare parents for it?

I make 12 deposits per week and I missed putting one in. It was in JUNE and I just caught it (putting quarterly tax stuff together).

No small amount, 350. Obviously parents are aware, as they had to add it back to their check book.

SO MAD at them right now. I would have asked my provider. They just let it go.
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Ariana 10:21 AM 10-19-2018
If you cash it now it is going to be a tight month for them so they might learn their lesson. Personally I wouldn’t say anything because what is the point? They were trying to get away with something and now you know what kind of people they are
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daycarediva 10:28 AM 10-19-2018
Isn't it too late to cash it now? Otherwise I already would have done so.

I marked it as paid, but never put it in. I'm typically meticulous about it, but this wasn't even in the right folder for the month, so it was just lost in the paperwork shuffle.
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Snowmom 10:43 AM 10-19-2018
I'd cash it. I don't think there's any federal law against cashing a personal check unless it has something on it like "void after 90 days".
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Annalee 10:48 AM 10-19-2018
Originally Posted by daycarediva:
Isn't it too late to cash it now? Otherwise I already would have done so.

I marked it as paid, but never put it in. I'm typically meticulous about it, but this wasn't even in the right folder for the month, so it was just lost in the paperwork shuffle.
Here the cut-off is six month.
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amberrose3dg 10:50 AM 10-19-2018
Originally Posted by daycarediva:
Let it go or call out daycare parents for it?

I make 12 deposits per week and I missed putting one in. It was in JUNE and I just caught it (putting quarterly tax stuff together).

No small amount, 350. Obviously parents are aware, as they had to add it back to their check book.

SO MAD at them right now. I would have asked my provider. They just let it go.
I would try and cash it. Maybe go to their bank to get the funds?
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Annalee 10:50 AM 10-19-2018
I would just say something like "hey guys, your previous check got filed in the wrong place and I will be depositing ASAP, if any problem I will let you know to write a new one".
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Snowmom 10:51 AM 10-19-2018
And if it didn't clear, I'd make sure to print out a copy of the returned check and demand cash. I certainly wouldn't let it go.
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Annalee 10:55 AM 10-19-2018
I am SURE the parents know it hasn't cleared and it is their fault if the funds are not in there. Haven't we all checked on a check that didn't clear in a certain amount of time..I have many times especially when dealing with my sons school things.
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Blackcat31 10:56 AM 10-19-2018
My bank says personal checks are good for a year
I certainly wouldn’t let it go though...
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daycarediva 11:08 AM 10-19-2018
I called the bank and they said 6 months. I deposited it (mobile) and it cleared.

I'll be honest, I will be double checking my business accounts now. I use my business CC and EVERYTHING goes on that- even my payroll, then I transfer one lump sum at the end of the month to pay it off.

and YES! I did send a heads up email to the parents letting them know. BUT they HAD to be aware it didn't clear. So they just added it back in and said "Yay, free week of DC."

If a check doesn't clear I always look into it. Just had one not go through for a sports fundraiser and it was driving me crazy as I kept having to delete 220-- from my bank balance to make sure my personal register was correct. It took just over a month and I asked the booster club director about it Sunday.
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hwichlaz 11:09 AM 10-19-2018
I bet they don't know. A lot of people these days NEVER balance their checkbooks, especially if they only have one or two places they write checks to.
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CalCare 11:42 AM 10-19-2018
Oh for me, I never would've noticed. I don't write checks except my son's after school program and a rare school thing where they insist on a check. I just glance online at my account every so often and see if anything out of the ordinary happened, like -$200 at Nordstrom or something. I would be like oh, wait, no, that wasn't me! I get my husband's paycheck auto deposited, all our bills go on their own. Last time I balanced a checkbook was when I got my first one, when I got my first job about 23 years ago 🤔.. I would do as suggested above and tell them, oops it was misfiled and heads up, I'm going to deposit it, so be ready!
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Annalee 11:44 AM 10-19-2018
I don't write many checks either but I know when $5 is gone, much less $350 I check my account every morning

Oops meant to put this on the check thread by diva sorry!
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Cat Herder 11:48 AM 10-19-2018
I would not have noticed either. I have a checking account that is only for bills. I transfer money into it in the amount of the bills with a couple hundred overflow for random fee fee's and oversights.

I would have assumed tuition was running a week behind since June and the last payment would have come out a week after we left for whatever.

Glad it went through. More than likely they expected it to, IMHO.
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Indoorvoice 12:48 PM 10-19-2018
I hate to admit, but I also wouldn't have noticed. I don't balance a checkbook, just check my account every so often to make sure there is no weird transactions. I know it's terrible, but I just don't do it.
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KiwiKids 01:19 PM 10-19-2018
I would have noticed because I am more than a little OCD about numbers. My husband on the other hand would have never noticed.

As a parent I would have asked after two weeks if you lost the check and needed another. As a provider I would have handled it exactly the way you did.
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happymom 01:43 PM 10-19-2018
Originally Posted by hwichlaz:
I bet they don't know. A lot of people these days NEVER balance their checkbooks, especially if they only have one or two places they write checks to.
This.

I'd be careful about jumping to the conclusion that they are trying to get away with not paying for daycare. They likely never noticed.

Did their response make you believe that they thought they were getting away without paying for a week earlier this year?
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e.j. 03:10 PM 10-19-2018
Unless they've done it before, I wouldn't jump to conclusions either. I balance my checkbook every month but my husband never does. It's one of the few things I nag him about but it never does any good. I could see where he could have a similar situation happen and never realize the check hadn't cleared.
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Josiegirl 03:12 PM 10-19-2018
Originally Posted by hwichlaz:
I bet they don't know. A lot of people these days NEVER balance their checkbooks, especially if they only have one or two places they write checks to.
That'd be me. Not that I write so few checks but I don't look at my monthly statement that closely.
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Ariana 07:08 PM 10-19-2018
You guys really wouldn’t notice a surplus of nearly $400? I find that crazy i know pretty much what my biweekly balance is going to be and if it is off I go digging to see why!
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storybookending 07:11 PM 10-19-2018
Another vote for I probably wouldn’t have noticed. I have never balanced my checkbook, I just check online for anything fishy.
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MyAngels 07:37 PM 10-19-2018
Just curious as to why you are upset with them? Did they say something to make you think they thought they wouldn't have to pay it?

I always know when a check hasn't cleared because I write very few, but it wouldn't necessarily concern me if a check doesn't clear for awhile.
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jenboo 08:48 PM 10-19-2018
Originally Posted by Ariana:
You guys really wouldn’t notice a surplus of nearly $400? I find that crazy i know pretty much what my biweekly balance is going to be and if it is off I go digging to see why!
I would think oh wow. We have more money this month than i thought!

I have done this many times with things
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mommyneedsadayoff 08:50 PM 10-19-2018
I would be more apt to notice the income discrepancy than the payment side. That being said, $350 is a lot either way, so I agree with you...I think they noticed, never said anything (maybe just waiting for it to clear...My b/a school care pymt takes a month to post!) and then forgot about it or chose to see how long it takes to come back around. If it's a large company, I might wait it out too, but not when it comes to my provider. My b/a care took so long that I asked the first month they were there and was told it just takes awhile to deposit checks from all locations, but I was worried they didnt get it and that was $110 for the month for two kids, not $350! So, yeah, I feel ya on the "they didnt know" game
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Josiegirl 01:27 AM 10-20-2018
Originally Posted by Ariana:
You guys really wouldn’t notice a surplus of nearly $400? I find that crazy i know pretty much what my biweekly balance is going to be and if it is off I go digging to see why!
Call me crazy then. I've had to close out a checking account before because my numbers and the banks were way off, thankfully in my favor. I should know people make mistakes and things happen. In fact, I just received a notice from the bank that a check got paid for 96. that should've been for 196. so they let me know another 100 would be deducted from my account. Many years ago, when I used to transport dcks, I stopped at the bank to cash a check, they overpaid me by $50 but the kids were all fussy and crying by then and I just wanted to get home; never counted my money. Never questioned if they'd made a mistake or not until they called me about it. Oops. Probably made me look bad but honestly, I never stopped to count it. I do NOW, every darn single time.
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Ac114 06:41 AM 10-20-2018
Originally Posted by Ariana:
You guys really wouldn’t notice a surplus of nearly $400? I find that crazy i know pretty much what my biweekly balance is going to be and if it is off I go digging to see why!
Same here. I check my account daily, if not multiple times a day. I look at my history to check what has cleared and if there is anything suspicious. If I write a check (which I rarely do) I check everyday to see if it has cleared. I would definitely notice if I had an extra 350.
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CalCare 08:16 AM 10-20-2018
Well I share my accounts with DH and he pays bills or Amazon gifts himself randomly all the time. So, neither of us know what exact amount should be there. We use our "checking account" for everything but don't write any checks (well, nearly no checks).
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Unregistered 05:33 PM 10-20-2018
This is the sort of thing that annoys me about this site. It's not their fault you're unorganized. If they accidentally paid you more, would you run and tell. No, most people wouldn't.
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MomBoss 09:46 PM 10-20-2018
Originally Posted by Unregistered:
This is the sort of thing that annoys me about this site. It's not their fault you're unorganized. If they accidentally paid you more, would you run and tell. No, most people wouldn't.
I do. I had a parent give me a couple extra dollars..when i mentioned it she said it was a tip. I also dont charge for my vacation days and a family accidently paid me for a full week when i was going to be gone 2 of those days. I told them that i dont charge for the days im closed. DCD said thats ok keep all of it.
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jenboo 06:49 AM 10-21-2018
Originally Posted by Unregistered:
This is the sort of thing that annoys me about this site. It's not their fault you're unorganized. If they accidentally paid you more, would you run and tell. No, most people wouldn't.
I would definitely say something and return the extra money.
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Unregistered 07:26 AM 10-21-2018
This is your mistake, not theirs. You have no right to be mad at them, and you have no right to make assumptions that may not be true. Maybe they knew about it, maybe they didn't - you really don't know. I've gone several months without balancing my checkbook, and my husband makes purchases all the time without my knowledge. Yeah it's not very responsible of us and it's something I'm trying to change, but the point is this family could very well be the same way. You need to own up to your mistake and quit blaming them. If your going to be mad at anybody it should be yourself.
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e.j. 07:34 AM 10-21-2018
Originally Posted by Unregistered:
This is the sort of thing that annoys me about this site. It's not their fault you're unorganized. If they accidentally paid you more, would you run and tell. No, most people wouldn't.
Maybe I'm naďve but I think most providers are honest and would say something if a parent overpaid. In fact, I just sent a text yesterday to let a dcm know she overpaid me. I wouldn't be upset with a parent for not asking about an uncashed check, though. I'd be more likely to explain that I misplaced it and apologize for my delay.
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Unregistered 09:00 AM 10-21-2018
Originally Posted by daycarediva:
Let it go or call out daycare parents for it?

I make 12 deposits per week and I missed putting one in. It was in JUNE and I just caught it (putting quarterly tax stuff together).

No small amount, 350. Obviously parents are aware, as they had to add it back to their check book.

SO MAD at them right now. I would have asked my provider. They just let it go.
Why are you SO MAD at them? It isn't the responsibility of them, your customer, to chase you around and make sure you are on top of YOUR finances and bookkeeping. You also do not know that they "added it back to their check book". Do you normally assume that your daycare families are thieves?

When I write a check I deduct the amount from my available funds and move on. Not my concern to follow up on the check. The money is there, whenever the check is cashed.
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racemom 09:21 AM 10-21-2018
I probably wouldn't notice. I check my balance daily to make sure I don't get overdrawn. But with all the things coming and going out of my account, I don't usually know what is in there exactly. Our local gas station we charge at regularly doesn't deposit checks for a while (which is at least that amount normally because it is fuel, gas and propane). Many times when a check from them goes through I have to look at the image to find out what it was! So I can see where that can happen.

I would deposit it now, or mention to them you just found it and so heads up it will be coming through their bank.
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sahm1225 02:05 PM 10-21-2018
Not trying to change the topic but today we went to a karate tournament where we had paid in Advance two weeks ago. The registration desk gave me the hardest time because I didn’t report to them that they hadn’t cashed the check and tried basically saying that an honest person would’ve reminded them to cash it.
Our local school sometimes takes months to cash checks so it didn’t even cross my mind to report it to them. Just thought it was interesting that they felt two weeks was plenty of time where your parents didn’t say anything after months
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littlefriends 04:20 AM 10-22-2018
It drives me nuts when I write a check and whatever it’s written to takes an eternity to cash it. That money has to just sit in there waiting and I have to remember not to spend it because it could come out at any time because it’s alrea “spent”. I will wait a couple weeks and then I always ask if they’ve had a chance to get it to the bank. I wrote a check for school pictures back at the beginning of September and I’m still waiting on it to get cashed!!
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Cat Herder 05:22 AM 10-22-2018
Originally Posted by sahm1225:
Our local school sometimes takes months to cash checks so it didn’t even cross my mind to report it to them.
This is why I opened the separate bill payment account. It took 4 months for school pictures to come out, 6 months for PTA membership and almost a year for graduation fees to clear.

Anything that goes into that account is spoken for and when it finally clears I strike it from my bill ledger. Many organizations take forever to deposit checks.
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BrynleeJean 07:47 AM 10-22-2018
id personally probably be so embarrassed i wouldn't even bring it up.
I completely get forgetting to cash checks. Ive gone until the following payday meaning the next day the parents were supposed to pay tuition and have realized i haven't even made it to the bank. Now i mobile deposit my checks and file them(in case it doesn't deposit right) as soon as i get them so I don't do this anymore.
but if i did for some reason really want to go about it, I would tell the parents it was my bad, I did forget to deposit it a few months back and at that point if the parent is willing to PAY for my mistake meaning they want me to cash it now then id do so still feeling bad. Or if they didnt id just apologize again and make sure that didnt happen again

And I wouldn't be too quick to think they noticed the money not taken out though that very well may be true. I know a lot of younger families that dont balance their accounts regularly. Me being one of them. because everything is digital. I may scroll through my banks site every once in a while for a detail I'm looking for but for the most part we unless something looks really off we don't go searching for each payment and statement.
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Meeko 12:17 PM 10-22-2018
I only have one parent left who still writes me a check. All other clients, and all new clients are to pay cash or use Venmo only.

I mobile deposit the check as soon as I get it.
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lovemykidstoo 04:21 PM 10-22-2018
Originally Posted by daycarediva:
Let it go or call out daycare parents for it?

I make 12 deposits per week and I missed putting one in. It was in JUNE and I just caught it (putting quarterly tax stuff together).

No small amount, 350. Obviously parents are aware, as they had to add it back to their check book.

SO MAD at them right now. I would have asked my provider. They just let it go.
I have to agree to the one post that "unregistered" posted and wondered why you would be mad at them. I have saved up checks before to help pay for vacation and the parents never said anything. I figured that if I didn't cash them, I wouldn't spend them and I would have them for vacation LOL. The parents knew that they gave me the check and if I lost it, I would ask for a replacement, so they never said anything. I never assumed they were trying to scam money off of me. I would honestly wonder how you didn't notice you were short that. I would notice immediately if I was short money. How did they act when you contacted them about cashing it?
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Unregistered 04:52 PM 10-22-2018
Originally Posted by daycarediva:
Let it go or call out daycare parents for it?

I make 12 deposits per week and I missed putting one in. It was in JUNE and I just caught it (putting quarterly tax stuff together).

No small amount, 350. Obviously parents are aware, as they had to add it back to their check book.

SO MAD at them right now. I would have asked my provider. They just let it go.
If it's taken you this long to notice this "No small amount" as you call it, then why is it so hard to believe that it may have gone unnoticed on their part as well??? Why are you assuming the worst?
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Blackcat31 05:10 PM 10-22-2018
Originally Posted by Unregistered:
If it's taken you this long to notice this "No small amount" as you call it, then why is it so hard to believe that it may have gone unnoticed on their part as well??? Why are you assuming the worst?

You made your point in your first post.

Pretty sure OP was unsure of how to handle this; hence her posting in the first place asking for input from others.

OP is a long time member here that has a good reputation for being fair. It’s not her nature to treat her families poorly and obviously this has never happened to her before

Clearly this topic is a sore spot for you.
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lovemykidstoo 05:16 PM 10-22-2018
Originally Posted by Blackcat31:
You made your point in your first post.

Pretty sure OP was unsure of how to handle this; hence her posting in the first place asking for input from others.

OP is a long time member here that has a good reputation for being fair. It’s not her nature to treat her families poorly and obviously this has never happened to her before

Clearly this topic is a sore spot for you.
Typical troll. Hides behind an anonymous name. I think maybe there's more to this family than meets the eye that's why I wondered why she was mad. Maybe more to it. I agree that Daycarediva is a wonderful part of this forum and enjoy communicating with her.
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daycarediva 05:38 PM 10-22-2018
Well, gee.

Anyway, this is a family with known issues. It was a rough start, trying to get away with things. Eg. They started paying cash, but there were discrepancies with their envelope. They shorted me $100 and swore up and down it was all in the envelope. The very next payment it was short $20 and I counted it in front of Dad. That’s when they switched to check or electronic invoice only.

If it was another family, I would not have assumed they knew. Money is also tight/short.

My account is something I barely look at. I balance it monthly. Lesson learned. I mobile deposit a check, verify it cleared, move on. I totally missed depositing this check so never double checked it.

I emailed them, they responded. It was the week before their vacation so they just figured I didn’t charge them. They know I charge for enrollment not attendance, as it’s come up.

I am now paid. Dad is MAD. Mom is embarrassed.
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lovemykidstoo 05:41 PM 10-22-2018
Originally Posted by daycarediva:
Well, gee.

Anyway, this is a family with known issues. It was a rough start, trying to get away with things. Eg. They started paying cash, but there were discrepancies with their envelope. They shorted me $100 and swore up and down it was all in the envelope. The very next payment it was short $20 and I counted it in front of Dad. That’s when they switched to check or electronic invoice only.

If it was another family, I would not have assumed they knew. Money is also tight/short.

My account is something I barely look at. I balance it monthly. Lesson learned. I mobile deposit a check, verify it cleared, move on. I totally missed depositing this check so never double checked it.

I emailed them, they responded. It was the week before their vacation so they just figured I didn’t charge them. They know I charge for enrollment not attendance, as it’s come up.

I am now paid. Dad is MAD. Mom is embarrassed.
I knew there was something underlying with this fam because you are not the type of person from what I can tell that be upset otherwise. Why the heck was dad mad? That's really ignorant of him.
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mommyneedsadayoff 09:00 PM 10-22-2018
Originally Posted by daycarediva:
Well, gee.

Anyway, this is a family with known issues. It was a rough start, trying to get away with things. Eg. They started paying cash, but there were discrepancies with their envelope. They shorted me $100 and swore up and down it was all in the envelope. The very next payment it was short $20 and I counted it in front of Dad. That’s when they switched to check or electronic invoice only.

If it was another family, I would not have assumed they knew. Money is also tight/short.

My account is something I barely look at. I balance it monthly. Lesson learned. I mobile deposit a check, verify it cleared, move on. I totally missed depositing this check so never double checked it.

I emailed them, they responded. It was the week before their vacation so they just figured I didn’t charge them. They know I charge for enrollment not attendance, as it’s come up.

I am now paid. Dad is MAD. Mom is embarrassed.
Unregistered needs to chill.

I wonder if dad is mad because mom knew about the discrepancy and used the money elsewhere and now they are short?

Regardless, its money you are owed and they can be cranky about it, but that wont change.
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amberrose3dg 03:19 AM 10-23-2018
Originally Posted by mommyneedsadayoff:
Unregistered needs to chill.

I wonder if dad is mad because mom knew about the discrepancy and used the money elsewhere and now they are short?

Regardless, its money you are owed and they can be cranky about it, but that wont change.
That's what I think too. Why would dad be mad?
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Josiegirl 03:37 AM 10-23-2018
Originally Posted by amberrose3dg:
That's what I think too. Why would dad be mad?
Because the error was discovered and now they had to come up with the money from somewhere else OR dcd figured they don't owe for when they're not there.
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daycarediva 10:37 AM 10-24-2018
Originally Posted by Josiegirl:
Because the error was discovered and now they had to come up with the money from somewhere else OR dcd figured they don't owe for when they're not there.
Yep. We had to rehash the “spot is based on enrollment” conversation. He even said he knew it wasn’t cashed.

M
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Ac114 11:29 AM 10-24-2018
Originally Posted by daycarediva:
Yep. We had to rehash the “spot is based on enrollment” conversation. He even said he knew it wasn’t cashed.

M
WHAT!! 😱 I would be pissed. So they thought you just gave them a free week of care?! People never cease to amaze me.
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CalCare 12:56 PM 10-24-2018
Ha I am so glad you noticed the check. Not noticing, and him thinking he can just have free care, is way worse than just losing that money. What a hmm. 😡
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lovemykidstoo 08:11 AM 10-25-2018
Originally Posted by daycarediva:
Yep. We had to rehash the “spot is based on enrollment” conversation. He even said he knew it wasn’t cashed.

M
Oh my gosh. Ridiculous. So sorry DC diva
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