Daycare.com Forum
Daycare Center and Family Home Forum>Keeping Track of Payments
TheMonkeyFam 07:14 AM 11-12-2012
How do you keep track of your payments from parents? I have 3 part time kids who pay only on the days they come. However so I can keep track of finance, they pay me for the month in advance. I'm looking for something easy to keep track of how much they have paid me and how much they have "used". I used to use an accounting app but it's become much less user friendly.
Cat Herder 07:17 AM 11-12-2012
Minute Menu Kids Pro 
shelby 07:32 AM 11-12-2012
I just made a spreed sheet on Exel since I am just starting and I only 3 little ones
Meeko 07:38 AM 11-12-2012
I use the Family Daycare Calendar Keeper from Redleaf Press. Couldn't live without it!
Childminder 07:43 AM 11-12-2012
I use my signin/sign out sheet to keep track of hours, attendance, meals served, and payments made and due. All on one sheet. I circle and highlite the payment and at the end of the year just go through and add up the payment.
Blackcat31 07:49 AM 11-12-2012
Originally Posted by Cat Herder:
Minute Menu Kids Pro
an absolute MUST-HAVE for child care record keeping! Minute Menu Kids Pro
lovemykidstoo 08:13 AM 11-12-2012
Forms, Facts and Figures. It is 100% all you need for taxtime. It has all of your income, hours, times in and out, food program info, all expenses. All for only $13.00. I carry it to taxtime appt and it's all I need. I just ordered my 2013 from wildwoodonline.org You can also order receipts cheap from there too.
EntropyControlSpecialist 08:44 AM 11-12-2012
Minute Menu Kids Pro -- I absolutely love the invoicing system through them with ChildCarePay.com.
TheMonkeyFam 09:12 AM 11-12-2012
Thank you ladies. Ill look at everything mentioned above.
I currently use time station to check parents in and out because I had an account from when I had another business.
I feel like I'm giving parents so much paperwork every week! They get their "time card", weekly newsletter, their child's artwork, and receipts.
I currently use time station to check parents in and out because I had an account from when I had another business.
I feel like I'm giving parents so much paperwork every week! They get their "time card", weekly newsletter, their child's artwork, and receipts.
MarinaVanessa 09:13 AM 11-12-2012
Minute Menu Kids Pro here also. I love that not only can you keep track of payments from clients and keep track of what dates they cover but can also keep track of your expenses, attendance, meals logs etc. It's so much easier for me now.
The calendar keeper also works well if you prefer to have something that you take with you so that you can work on it while you're on the go.
The calendar keeper also works well if you prefer to have something that you take with you so that you can work on it while you're on the go.
daycarediva 10:31 AM 11-12-2012
Originally Posted by Meeko:
I use the Family Daycare Calendar Keeper from Redleaf Press. Couldn't live without it!
THIS! LOVE LOVE LOVEEEEE this calendar, I couldn't do it without it!I use the Family Daycare Calendar Keeper from Redleaf Press. Couldn't live without it!
I a not into technology (it repels me) so MMK didn't work well for me.
Meeko 11:55 AM 11-12-2012
Originally Posted by daycarediva:
THIS! LOVE LOVE LOVEEEEE this calendar, I couldn't do it without it!
I a not into technology (it repels me) so MMK didn't work well for me.
Me too!!!! Just got my 2013!THIS! LOVE LOVE LOVEEEEE this calendar, I couldn't do it without it!
I a not into technology (it repels me) so MMK didn't work well for me.
Rubysmom 12:01 PM 11-12-2012
Love my Calendar Keeper. Can't use Minute Menu because I have a Mac. 
Willow 12:10 PM 11-12-2012
Originally Posted by Meeko:
I use the Family Daycare Calendar Keeper from Redleaf Press. Couldn't live without it!
I use the Family Daycare Calendar Keeper from Redleaf Press. Couldn't live without it!
Sunchimes 12:53 PM 11-12-2012
Originally Posted by Meeko:
I use the Family Daycare Calendar Keeper from Redleaf Press. Couldn't live without it!
I love this!!! I love my computer, but I'm old school when it comes to record keeping.I use the Family Daycare Calendar Keeper from Redleaf Press. Couldn't live without it!