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Daycare Center and Family Home Forum Daycare Center and Family Home owners, Directors, Operators and Assistants should post and ask questions here. |
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#1
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List Of Paperwork In A Home Daycare Filing Cabinet
Does anyone have a list of the paperwork needed/used -required or not- for a Home DayCare?
I'm in the baby stage of opening a Home DayCare and need loads of advise... I've seen Parent's Handbooks and Employee's Handbooks threads. What other paperwork does Home DayCare Providers have in their filing cabinets? Clara |
#2
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What state are you in? Different states have different requirements.
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#3
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1. PHB
2. Contract 3. Medication authorization form 4. Emergency Form 5. Parent right to regulated care 6. Immunization Form 7. Photo release 8. Transportation authorization Here's mine |
#4
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This pretty much has a list of every type of form known to daycare kind (some even multiple types of the same subject). Just click a letter of the subject and it will take you there. It opens with word document so you can always adjust it to what you want it to say.
http://www.thedaycarelady.com/form.htm |
#5
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I have so many papers and files in my filing cabinet. It depends on what your state requires AND what you like/require.
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#6
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Thanks for replying
Thanks to all,
I'm in TN. Another ? Why does which state I'm in make a difference as to the files you keep? I understand different states have different standards. I thought that as far as files go, all Home Childcare Providers would find the need of all the same files. LaLa1923 thanks I had not even thought of all the transportation paperwork. The daycareLady.com does have a great list.....Thanks Starburst Clara |
#7
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You are right about most providers having to all have the basic forms for immunizations and enrollment info but each state requires their own separate lists of things providers must have on file.
Even things like enrollment forms differ between states and sometimes counties. I know the enrollment form I use is specific to my state. Here are some other threads about forms providers use https://www.daycare.com/forum/showthread.php?t=19584 (this one has some great lists) https://www.daycare.com/forum/showthread.php?t=25915 https://www.daycare.com/forum/showthread.php?t=46197 https://www.daycare.com/forum/showthread.php?t=26256 https://www.daycare.com/forum/showthread.php?t=35787 https://www.daycare.com/forum/showthread.php?t=50024 https://www.daycare.com/forum/forumdisplay.php?f=13 HTH |
#8
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Quote:
Certificate of Child Health Examination Immunization Records Application/Record of Child Information Copy of Certified Copy of Child's Birth Certificate Signed Verification of Receipt of "Summary of Licensing Standards for Daycare Homes" Consents to Providers to include: Emergency Medical Care; Administer Patent Medicine; Administer Prescription Medicine; Child Pickup; Trips, Excursions and Public Park Facilities; Swimming Notification Re Certified Birth Certificate Requirements Late Pickup Policy Lead Assessment Questionnaire In addition I must keep these forms for the facility: Daily Fire Prevention Inspection for Clear Escape Routes and Operable Exit Doors and Exit Windows Tornado/Fire Emergency Drill Record Fire and Tornado Emergency Plan Including Escape Routes Hazard Protection Plan Log of Continuing Education Completed Proof of CPR and First Aid Certifications In addition to these I keep: Signed copy of my policies and contract All records relating to my food program claims for three years All tax related receipts for 5 years So as you see, there are a lot of commonalities, but each state will have their own special requirements as well - for instance I have not heard of any other state that requires a written Hazard Protection Plan like the one that Illinois requires. |
#9
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Thanks
Thanks everyone! The lists you've given has helped a lot. Clara |
#10
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I keep everything in a HUGE 3 ring binder.
The first page has all Emergency info (poison control, hospitals, sub numbers, my license inspector's number,...) For each kid I have: Immunization Record* Health Assessment* Personal information form (phone number, emergency contacts,...)* Medical release form* Transportation form * Short/Long Term medication form* Contract *=Required by State I also have a divider for: Copies of yearly state application Car Safety Check Discipline plan Fire/Tornado guidelines First Aid & CPR certificates (me, Subs) Copy of Handbook Health Assessments (me, subs) KBI Checks (me, subs) Licenses Pet Records (cat immunization-required by state) Regulations Safe Sleep Plan Sample Schedules Supervision Plan Survey Findings (whatever my inspector leaves after inspection) Trainings (me, subs) |
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Quote:
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#12
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Quote:
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#13
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You noticed the spammer posts too.
__________________
Children are little angels, even when they are little devils. They are also our future. |
#14
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4 random posts right away this morning... you'd think they'd find something better to do right?
But I suppose just like Rachel or Bridget from card services, we all have to earn a living huh? LOL! (I don't know if you get calls from Rachel or Bridget in your area but they are THE most annoying spammer type calls ever!!! ) |
#15
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Quote:
__________________
Children are little angels, even when they are little devils. They are also our future. |
#16
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I didn't even check the date lol... I'm bad.
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#17
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It was an unregistered poster/spammer that brought the thread up again. I just posted to you because you quoted the OP and I just wanted to make sure you didn't wait for a reply.
Otherwise old threads revived aren't always bad thing as they do contain relevant information... |
#18
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I'm glad it was resurrected because I am lacking some forms or have been told it's now a requirement to have them, so this is perfect timing for me.
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Tags |
2013, advertisement, file, home daycare, list, paper work, paperwork |
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