Default Style Register
Daycare.com Forum
Daycare Center and Family Home Forum>Filing/Organization
dolores 06:35 AM 02-25-2021
Where do you file your incident/injury reports?
And when a kid is dropped off with a black/blue eye because he fell at playground over the weekend with mom/day do you record this?
Reply
Cat Herder 06:59 AM 02-25-2021
Where do you file your incident/injury reports?

In a binder on my desk. I am required to keep them on file for two years and available for my inspector at each inspection. I also log them into Daily Connect with a photo that the parent has immediate access to. It emails it to them (and me) as well at the end of the day for their records.

And when a kid is dropped off with a black/blue eye because he fell at playground over the weekend with mom/day do you record this?

Yes. On the health screen form upon arrival, also in Daily Connect with secondary email.
Reply
dolores 07:37 AM 02-25-2021
Thank you!
Reply
Cat Herder 07:51 AM 02-25-2021
* To make it easy to keep up with, I use the same binder for medication forms, field trip forms, attendance sign in/out sheets, menus, curriculum forms and injury forms. Separated with colored dividers, then subdivided by year.

The enrollment binder has all the child/family information.

The training binder has everything else. It has 20 sections.

All have to kept available for viewing at each visit here for two years.
Reply
dolores 10:38 AM 02-25-2021
I like this. They sound like huge binders! How often do you purge them?

What does your training binder consist of?
Reply
Cat Herder 11:55 AM 02-25-2021
They sound like huge binders! How often do you purge them?

2 inch binders. I purge every year. The current binder has 2021/2020. 2019 (and all other years) went into a manilla folder on January 1st, then into my filing cabinet. I have not decided what to do with them past that. Maybe one day I will dance around a bonfire of them and burn sage, who knows.

I usually only have about 3-5 pages of medications and injuries per year (6 kids max). Most often bug bites/bug bite cream and bruises from kids running into each other playing with push toys, ugh. Field trip forms list all kids/signed at drop-off, about 10 pages. Attendance sheets list all kids for a full week so 52 pages. Same with curriculum templates and menus, 52 pages. About 175 pages, per year. Give or take.


What does your training binder consist of?

3 inch binder. The state gives us a list of required documents, so I literally put the binder together in that exact order to make the visits go smooth and fast. You know the kids only act crazy when we have visitors and our attention is diverted. It follows their inspection check list exactly.


Reply
Tags:binder, injury report, parent communication, parent communication apps, record keeping
Reply Up