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Old 03-23-2016, 11:49 AM
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Default Help Me Write a Term Letter

Okay so 1st family im terming is taken care of. I need help writing this second letter. The one that doesn't like to sign notices or contracts. The one with the whole breakfast ordeal. The one whose child will be of age for preschool in about 5 months. The one who will probably give me notice when she finds a nanny or something. I want to put something along the lines of changing our hours and ages of care which is not a complete lie as we are planning on doing so. It just isn't a great fit and I am not willing to bend anymore. I know less is more but I don't know if yall know how dcm is.
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Old 03-23-2016, 11:52 AM
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Also I want to give both notices friday so if we interview people that want to start sooner they only have to wait 2 weeks as opposed to longer. My dh is just worried about that but I told him God got it.
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Old 03-23-2016, 12:01 PM
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Will this work?

Something along the lines of due to things going on personally we had to make a business decision. Dcbs last day of care will be xx/xx/xx.
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Old 03-23-2016, 12:06 PM
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I would write a generic.

Dear Dcm,

Due to changing business policies, I will no longer be able to provide care for dcb. The last day I will be able to provide care is ....

Thank you.


Or even less: This is notice that I will no longer be able to provide care for dcb. The last day of care will be .....


I usually only have a few sentences. Short and sweet. No reason in writing.

I hand them the letter with a short explanation. So I would offer that we've had to make some business decisions and unfortunately will not be able to provide care past this date.

That would be it. There is nothing to argue against. Nothing to plead for. Hand them the letter, usher them out and close the door.
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Old 03-23-2016, 12:08 PM
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Due to restructuring of available hours and age groups served, our childcare contract is being terminated. The last day of care wil be...


Or


Dear Xyz family,

We are restructuring our hours of operation and ages served. Unfortunately, your family will be affected by the changes. The last day we will be able
To offer care is ....
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Old 03-23-2016, 06:44 PM
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Thank you guys. Ill let you know how it goes Friday evening.
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Old 03-24-2016, 01:00 PM
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Quote:
Originally Posted by laundrymom View Post
Due to restructuring of available hours and age groups served, our childcare contract is being terminated. The last day of care wil be...


Or


Dear Xyz family,

We are restructuring our hours of operation and ages served. Unfortunately, your family will be affected by the changes. The last day we will be able
To offer care is ....
That sounds very kind while still being firm that this isn't negotiable. When she talks and wants more information smile, act excited, and show a positive attitude. It confuses them and makes the situation less tense.
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Old 03-24-2016, 01:34 PM
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Originally Posted by EntropyControlSpecialist View Post
That sounds very kind while still being firm that this isn't negotiable. When she talks and wants more information smile, act excited, and show a positive attitude. It confuses them and makes the situation less tense.
I say things like "I know Timmy will learn so much at his new preschool! New adventures are exciting! You're a little explorer aren't you Timmy?! I'm so proud of you. High Five!"
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Old 03-24-2016, 01:55 PM
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Lots more termination letters here: http://www.daycare.com/forum/tags.ph...ination+letter
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Old 03-24-2016, 04:41 PM
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I was going to start a new thread but felt like I was doing too much. This is giving me anxiety. I feel like I am in an abusive relationship in the term of everything is good then there is a blow up then it is a good. With this dcm, things have blown over and she is onay right now. I don't know how tomorrow will go and it is going to drive me crazy until it happens. It's what i need to do, especially since her child is always last to be picked up. If not, I would be done sometimes an hour before. We really are restructuring our hours though. Just hopefully this will go smoothly.
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Old 03-24-2016, 04:56 PM
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Quote:
Originally Posted by lovemydaycare0912 View Post
I was going to start a new thread but felt like I was doing too much. This is giving me anxiety. I feel like I am in an abusive relationship in the term of everything is good then there is a blow up then it is a good. With this dcm, things have blown over and she is onay right now. I don't know how tomorrow will go and it is going to drive me crazy until it happens. It's what i need to do, especially since her child is always last to be picked up. If not, I would be done sometimes an hour before. We really are restructuring our hours though. Just hopefully this will go smoothly.
It will be okay... Really it will.

Its just the anxiety that naturally happens before a term.

Telling them is the hardest part but you already know in your mind and heart that this IS the right decision so you can do it! Just imagine all of us standing right behind you when it all goes down.

We are all self-employed women and men who shouldnt have to just "deal with it".
Most of us went into this job so we could love it not just put up with stuff that comes with it.... Kwim?

We got your back.
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Old 03-24-2016, 05:04 PM
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Originally Posted by Blackcat31 View Post
It will be okay... Really it will.

Its just the anxiety that naturally happens before a term.

Telling them is the hardest part but you already know in your mind and heart that this IS the right decision so you can do it! Just imagine all of us standing right behind you when it all goes down.

We are all self-employed women and men who shouldnt have to just "deal with it".
Most of us went into this job so we could love it not just put up with stuff that comes with it.... Kwim?

We got your back.
^^^
Yes! And once it's out there, it's SUCH a relief! Rehearse beforehand. It sounds funny to say that, but it helps. You can do it!
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Old 03-24-2016, 05:17 PM
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Originally Posted by Rockgirl View Post
^^^
Yes! And once it's out there, it's SUCH a relief! Rehearse beforehand. It sounds funny to say that, but it helps. You can do it!
Thank you both. I really tip my hat off to those who do it alone. Ill have dh with me to help me in case I get stuck, but we have already been rehearsing. Ill keep you guys posted. I laughed BC when u said imagine all of you guys right behind me. I wish.
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