Daycare.com Forum Daycare Forum

Go Back   Daycare.com Forum > Main Category > Daycare Center and Family Home Forum

Daycare Center and Family Home Forum Daycare Center and Family Home owners, Directors, Operators and Assistants should post and ask questions here.

Reply
 
Thread Tools Display Modes
  #1  
Old 02-16-2014, 07:26 AM
MaeEast MaeEast is offline
Daycare.com Member
 
Join Date: Feb 2014
Location: Maine
Posts: 4
Default Tracking Open Slots/Future Openings...Maintaining Optimal Enrollment

Hi,

I am a new director of a small center (less than 50 children). I am wondering what people use to track available slots and project openings.

The center is licensed for 49 children (we can take 48 at current ratios) but there are only 39 enrolled. It is a little confusing as things were being tracked on paper and slots are being held for children in younger classrooms to move up. I believe they have been moving the child from class to class on their birthday so that may mean they hold a slot open in the next class for months.

I would like to find a more efficient way to track this information. I looked into the management software packages but we can't afford the high prices. We also don't need most of the features. I would just like to manage this enrollment problem.

Does anyone have suggestions for a spreadsheet or time line method they use to keep track of openings in their center?

Thanks so much!
Jennifer
Reply With Quote
  #2  
Old 02-16-2014, 12:37 PM
blandino's Avatar
blandino blandino is offline
Daycare.com member
 
Join Date: Sep 2012
Location: Tulsa area
Posts: 1,508
Default

I am in the same boat, just with a lot less children. I have 3 leaving for the summer, one leaving in June for preschool, three leaving in August for preschool, and during all that we have three who will be turning 2 (therefore opening more infant spaces). Trying to track all this is crazy. And I am needing to get a grip on it, because I am interviewing for the openings we will have in June-August.

Right now, I make handwritten schedules for each month coming up. I do them monthly so I can track the changes since they will be happening so frequently during those 3 months. It isn't the most efficient - but right now it is what we have.
Reply With Quote
  #3  
Old 03-01-2014, 09:16 PM
MaeEast MaeEast is offline
Daycare.com Member
 
Join Date: Feb 2014
Location: Maine
Posts: 4
Default

Any other ideas on how to keep track of openings and waiting lists? I'd really like to know how others are managing this.
Reply With Quote
  #4  
Old 03-02-2014, 08:09 AM
Blackcat31's Avatar
Blackcat31 Blackcat31 is offline
 
Join Date: Oct 2010
Posts: 19,760
Default

Quote:
Originally Posted by MaeEast View Post
Any other ideas on how to keep track of openings and waiting lists? I'd really like to know how others are managing this.
This is not a common issue for small family providers and centers are usually willing to spend the money on the software made for this type of thing.

Other than doing it by hand like Blandino does, I don't see any other option other than buying the child care management software.

Until they come up with a version that allows you to use or buy ONLY the aspects you need, that might be the only answer.
Reply With Quote
  #5  
Old 03-02-2014, 02:04 PM
MaeEast MaeEast is offline
Daycare.com Member
 
Join Date: Feb 2014
Location: Maine
Posts: 4
Default

I wouldn't mind software... I just haven't been able to find anything that works like I need it too. Some of the more expensive software is kind of hard to tell because there's no trial available.
Reply With Quote
  #6  
Old 03-02-2014, 02:33 PM
Blackcat31's Avatar
Blackcat31 Blackcat31 is offline
 
Join Date: Oct 2010
Posts: 19,760
Default

Quote:
Originally Posted by MaeEast View Post
I wouldn't mind software... I just haven't been able to find anything that works like I need it too. Some of the more expensive software is kind of hard to tell because there's no trial available.
Have you looked into any of these?


http://www.icaresoftware.com/feature...cking-software
http://www.procaresoftware.com/Produ...-Tracking.aspx
http://www.ezcare2.com/childcare-sof...attendance.asp
http://remarkable-systems.com/
http://www.childcaremanager.com/timemanager/index.html
http://www.childcaresage.com/
http://www.staytrak.com/
http://paysimple.com/public/google_i...yword=capterra
http://www.childcaresoftware.org/chi...scheduling.asp
http://daycareworks.com/
http://www.kidcheck.com/
http://www.maggey.com/
http://www.capterra.com/child-care-s...box%20Software
Reply With Quote
  #7  
Old 03-02-2014, 08:00 PM
MaeEast MaeEast is offline
Daycare.com Member
 
Join Date: Feb 2014
Location: Maine
Posts: 4
Default

I've seen some of those... some are new to me. I'll check those out! Thanks
Reply With Quote
  #8  
Old 03-03-2014, 03:07 PM
treyes's Avatar
treyes treyes is offline
Daycare.com Member
 
Join Date: May 2013
Location: Arizona
Posts: 19
Default

I have 34 kids.
What I do to keep track.

I keep an excel spreadsheet of my enrolled kids. First column is the initial of the teacher, second column is numbered 1-34 all the way down, 4th column is kids name, 5th column is age, 6th column is dob, 7th column is time they get here for after school kids, and last column is parent phone #. Each class is a different color. I update it weekly. Each teacher gets a copy on Monday and I attach a copy to the parents balances due spreadsheet I print from quickbooks for myself.

Hope this makes sense.
Reply With Quote
Reply

Tags
software, software for daycares, tracking attendance/meals

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump


All times are GMT -7. The time now is 07:39 AM.



Daycare.com         Find A Daycare         List Your Daycare         Toys & Products                 About Us

Daycare.com
Please read our Disclaimer before continuing.

Topics pertain mainly to the following States:

Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming