North Carolina North Carolina

Licensing Standards for DayCare Centers


SECTION .2500 -CARE FOR SCHOOL-AGED CHILDREN

.2501 SCOPE

The regulations in this Section apply to all child care centers offering care to three or more school-aged children exclusively or as a component of any other program. All rules in this Subchapter pertaining to full-time, part-time, or seasonal child care shall apply to programs for school-aged children except as provided in this Section.

History Note: Statutory Authority G.S. 110-86(3); 110-91; 143B-168.3;

Eff. July 1, 1988; Amended Eff. July 1, 2000; September 1, 1990.

.2502 SPECIAL PROVISIONS FOR LICENSURE

A center providing care for school-aged children exclusively shall be issued a license restricting care to school-aged children as defined in Rule .0102 of this Subchapter. A center providing care for school-aged children exclusively on a seasonal basis between May 15 and September 15 shall be licensed as a summer day camp.

History Note: Statutory Authority G.S. 110-88(1); 110-91; 143B-168.3;

Eff. July 1, 1988; Amended Eff. July 1, 2000; September 1, 1990.

.2503 BUILDING CODE REQUIREMENTS

(a) Building code requirements adopted by reference in Section .1300 of this Subchapter shall apply for a facility providing care to school-age children when any preschool-age child is also in care.

(b) Any building which is currently approved for school occupancy and which houses a public or private school during the school year shall be considered an approved building to house a facility serving school-age children exclusively. The operator shall be responsible for obtaining and submitting copies of all applicable inspection reports.

(c) For the purpose of carrying out the provisions of G.S. 110-91(4) for summer day camps not covered by Paragraphs(a) or(b) of this Rule, the following North Carolina Building Codes shall apply to the structure described in Rule .2504(b):

(1) When the authorized capacity of the facility is less than 30 children, the structure shall, at the minimum, meet the requirements for residential occupancy as prescribed in Volume IB of the North Carolina Building Code. Children may use only those floors which have at least one grade level exit.

(2) When the authorized capacity of the facility is more than 29 children, but less than 100 children, the structure shall, at the minimum, meet the North Carolina Building Code requirements for business occupancy.

(3) When the authorized capacity of the facility is more than 99 children, the structure shall, at the minimum, meet the North Carolina Building Code requirements for assembly occupancy, or educational occupancy or institutional occupancy.

(d) A copy of the North Carolina Building Code is on file at the Child Day Care Section at the address given in Rule .0102 of this Subchapter and shall be available for public inspection during regular business hours.

History Note: Authority G.S. 110-88(2); 110-91(4); 143B-168.3;

Eff. July 1, 1988; Amended Eff. September 1, 1990.

.2504 SPACE REQUIREMENTS

(a) All space requirements specified in Section .1400 apply when a facility provides care for school-age children and any preschool child is also in care, or when a program which provides care exclusively for school-age children routinely operates indoors in a permanent structure for more than 25 percent of each day. A gymnasium or other single use room may be included in the space measured for licensed capacity when used as primary space.

(b) A facility licensed as a summer day camp shall have a permanent structure located at the home base which is the primary site of the day camp activities. The permanent structure may be a building or permanent roofed shelter with overhang. The day camp shall meet one of the following space requirements:

(1) When activities for children are routinely conducted outdoors or off the premises for at least 75 percent of each day, a minimum of ten square feet per child of indoor space, exclusive of kitchens, hallways, restrooms, closets, and storage areas, shall be provided.

(2) When the camp's home base does not provide ten square feet of primary space indoors, the camp shall provide notarized copies of all letters, agreements, or contracts with other facilities which guarantee that children will be accommodated comfortably indoors in the event of inclement weather.

History Note: Authority G.S. 110-91(3),(6); 143B-168.3;

Eff. July 1, 1988; Amended Eff. September 1, 1990.

.2505 HEALTH REQUIREMENTS FOR CHILDREN

(a) All requirements of Section .0800 of this Subchapter apply to school-age child care arrangements with the following exceptions:

(1) A medical examination report shall not be required for any child enrolled in an accredited or approved public or private school.

(2) Rule .0806 does not apply.

(3) If the day camp maintains its master records for children and staff in a central location, emergency information for each staff person and child shall always be on site. The emergency information on site shall include the name and telephone numbers of the child's parent or other responsible person, the child's or staff person's physician or preferred hospital, any chronic illnesses and medication taken for that illness, any allergy and recommended treatment for that allergy, and any other information that has a direct bearing on medical treatment and safe care. The parent's signed permission to obtain medical attention must also be on site with the child.

(b) All requirements specified in Section .0900 of this Subchapter apply when any preschool child is in care or when food is provided by the facility.

(c) If food is prepared at the summer day camp, the regulations regarding sanitary facilities, food preparation and service for summer camps as adopted by the Health Services Commission and codified in 10 NCAC 10A .1000 shall apply.

(d) If food is brought from home by children or catered, the following requirements apply:

(1) Sanitary cold storage shall be provided for perishable snacks or lunches brought from home.

(2) Safe drinking water shall be available at all times regardless of where activities are provided.

History Note: Authority G.S. 110-91(1),(2); 143B-168.3;

Eff. July 1, 1988; Amended Eff. September 1, 1990.

.2506 GENERAL SAFETY REQUIREMENTS

(a) First aid equipment shall always be available regardless of where activities are provided.

(b) All regulations in Rule .1403 regarding swimming pools apply.

(c) Potentially hazardous items, such as archery equipment, firearms and ammunition, hand and power tools, propane stoves, or chemicals shall be used by children only when adult supervision is provided. Such potentially hazardous items, whether or not intended for use by the children, shall be stored in locked areas or with other appropriate safeguards, or shall be removed from the premises.

(d) All children shall be adequately supervised. Adequate supervision means staff shall be with the group of children and able to hear and see each child in his/her care, except:

(1) Children who are developmentally able may be permitted to go to the restroom independently, provided that:

(A) Staff members' proximity to children assures immediate intervention to safeguard a child from harm; and

(B) Individuals who are not staff members may not enter the restroom area while in use by any child; and

(C) Children up to nine years of age are supervised by staff members who are able to hear the child. Children nine years of age and older are not required to be directly supervised, however, staff members shall know the whereabouts of children who have left their group to use the restroom.

(2) Adequate supervision for children ages nine and older means that staff shall be with the group of children and able to hear or see each child in his/her care. A staff member shall accompany any children that leave the group to go indoors or outdoors.

(3) When emergencies necessitate that direct supervision is impossible for brief periods of time.

(e) Children shall wear life jackets whenever they participate in boating, rafting or canoeing activities and children riding bicycles shall wear bicycle safety helmets.

History Note: Authority G.S. 110-91; 143B-168.3;

Eff. July 1, 1988; Amended Eff. July 1, 1998; September 1, 1990.

.2507 OPERATING POLICIES

(a) Written permission from parents shall be obtained before transporting children on field trips or leaving the premises.

(b) Blanket permissions from parents for field trips or leaving the premises are acceptable only when a schedule of activities to be conducted off the premises is posted in a conspicuous place for review by parents and staff in advance on a weekly basis. The schedule shall include the location, purpose, time and date, person in charge, and telephone number or method for contacting the person in charge.

(c) Cots, beds, or mats with linens shall not be required for school-age children. However, provision shall be made for children who wish to rest or who are sick to rest in a comfortable place.

History Note: Authority G.S. 110.91; 143B-168.3;

Eff. July 1, 1988.

.2508 AGE APPROPRIATE ACTIVITIES

(a) Child day care facilities which provide care to school-age children shall provide activities appropriate to the age and interests of the children.

(b) Facilities, other than those operating under the provisions of G.S. 110-106, which routinely operate a program of care indoors for school-age children for more than 25 percent of each day in space designated and approved by the Section for that purpose shall make activities which are appropriate for the ages of children in care available on a daily basis. Facilities which operate a school-age component for three or fewer hours per day shall make at least three of the following activities available daily; those which operate a school-age component for more than three hours per day shall make at least four of the following activities available daily:

(1) active outdoor play,

(2) arts and crafts,

(3) block play,

(4) books and language,

(5) carpentry,

(6) community awareness,

(7) creative art,

(8) cultural studies,

(9) dramatic play,

(10) environmental studies,

(11) field trips,

(12) food experiences,

(13) games for individuals and small groups,

(14) health and safety,

(15) life-related chores,

(16) money-making projects,

(17) music, rhythm and creative movement,

(18) number concepts,

(19) problem solving,

(20) sand and water play,

(21) science and nature,

(22) self help skills,

(23) sewing.

(c) When activities for children are routinely conducted outdoors or off the premises for at least 75 percent of each day, equipment and materials shall be provided to enable children to participate in at least three different activities each day.

(d) All equipment and materials used by school-age children shall be appropriate for the age and size of the children using the items.

History Note: Authority G.S. 110-91(6),(12); 143B-168.3;

Eff. July 1, 1988; Amended Eff. October 1, 1991; September 1, 1990.

.2509 ACTIVITIES: OFF PREMISES

(a) The requirements of this Rule apply when activities for children are routinely conducted outdoors or off the premises for at least 75 percent of each day.

(b) The facility shall develop a schedule of activities which is posted in a conspicuous place in the home base or given to the parents.

(c) The schedule shall be current and shall contain the information listed in Rule .2507(b).

(d) Activities shall be planned to accommodate a variety of individual interests and shall provide opportunities for choice.

History Note: Authority G.S. 110-91(6),(12); 143B-168.3;

Eff. July 1, 1988; Amended Eff. September 1, 1990.

.2510 STAFF QUALIFICATIONS

(a) The individual who is responsible for ensuring the administration of the program, whether on-site or off-site, shall:

(1) Prior to employment, be at least 21 years old and have at least 400 hours of verifiable experience working with school-aged children in a licensed child care program or 600 hours of verifiable experience working with school-aged children in an unlicensed school-age or camp setting; or have an undergraduate, graduate, or associate degree, with at least 12 semester hours in school-age care related coursework; and

(2) Meet the requirements for a child care administrator in G.S. 110-91(8).

(b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program(who may be called a program coordinator) shall:

(1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; and

(2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care(BSAC) training.

(3) In a part day program be on site when children are in care. For a full day program be on site for two thirds of the hours of operation. This may include times when the individual may be off site due to illness or vacation.

(c) Staff who are responsible for supervising groups of school-aged children(who may be called group leaders) shall be at least 18 years of age and have a high school diploma or its equivalent prior to employment, and shall complete the BSAC Training.

(d) Staff who assist group leaders(who may be called assistant group leaders) shall be at least 16 years of age and shall complete the BSAC training.

(e) The individual who is on-site and responsible for the administration of the school-age component of a center which also provides care to preschool-age children shall meet the requirements for child care administrator in G.S. 110-91(8) and Section .0700 of this Subchapter.

(f) When an individual has responsibility for both administering the program and planning and ensuring the implementation of the daily activities of a school-age program, the individual shall meet the staff requirements for an administrator and shall complete the BSAC Training.

(g) Completion of the BSAC Training may count toward meeting one year's annual on-going training requirements in Section .0700 of this Subchapter.

(h) Individuals who have completed seven hours of school-age program training as approved by the Division prior to July 1, 2000 shall not be required to complete the BSAC Training.

(i) As used in this Rule, the term "experience working with school-aged children" shall mean experience working with school-aged children as an administrator, program coordinator, group leader, assistant group leader, lead teacher, teacher, or aide.

(j) The special training requirements in Rule .0705 shall apply to all programs for school-aged children.

(k) Whenever children participate in swimming or other aquatic activities, the following provisions shall apply:

(1) The children shall be supervised by persons having current life guard training certificates issued by the Red Cross or having other training determined by the Division to be equivalent to the Red Cross training, appropriate for the type of body of water and type of aquatic activities:

(A) One lifeguard is required for groups of 25 or fewer children.

(B) Two lifeguards are required for groups of 26 or more children.

(2) A person with lifeguard certification is not required when there are no more than 12 children present and the body of water has no portion deeper than 30 inches and the total surface area is not more than 400 square feet. The children shall be supervised by at least one adult who is certified to perform cardiopulmonary resuscitation appropriate for the ages of children in care.

(l) All staff shall participate in at least three hours of documented orientation related to the program's policies, activities and child safety within six weeks of assuming responsibility for supervising a group of children.

(m) The health requirements for staff and volunteers in Rule .0701 - .0702 shall apply.

(n) All staff under age 18 counted toward meeting the required staff/child ratio shall work under the direction of another staff person at least 21 years of age.

(o) Staff in part-time or full day school-age care programs required to complete BSAC Training shall do so within three months of becoming employed or by December 31, 2000, whichever is later. Staff in seasonal school-age care programs required to complete BSAC Training shall do so within six weeks of becoming employed or by December 31, 2000, whichever is later.

History Note: Statutory Authority G.S. 110-91(8),(11); 143B-168.3;

Eff. July 1, 1988; Amended Eff. July 1, 2000; July 1, 1998


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